Executive Assistant to VP

What is the opportunity?

We are recruiting for an Executive Administrative Assistant who will provide support to teams in Group Risk Management. You will demonstrate strong technical and operational skills/knowledge and overall flexibility/resourcefulness to best support the Vice-Presidents and overall team with administrative support, key management routines, team deliverables, and a wide variety of support functions/activities.

What will you do?

• Manage calendar bookings and meeting requests, working collaboratively with other administrative staff and colleagues across the organization
• Proactively assists with report production and printing
• Highly focused and results oriented in supporting sometimes complex, deadline driven requests
• Prepare ad-hoc or routine meeting agenda and minutes; distribution of meeting materials and communication to participants
• Assist in special projects, team meetings/events, and staff recognition
• Gather, track, monitor, report and distribute data/information
• Provides Executive support on internal HR and admin processes and procurement related processes/applications i.e. Workday, Concur (travel/expense), MyProcurement, Vacation Management System, etc.
• Monitor department expenses and budgets
• Anticipate and respond to inquiries and opportunities through regular interface with Management Teams & National Office, researches requests and presents effective solutions
• Execute staff onboarding and offboarding activities
• Assist in preparation of reports, presentations or communications when required

What do you need to succeed?

Must have

• Prior experience with executing administrative work, a must
• Demonstrated drive to impact and timeliness of response/action
• Flexibility to assist in any capacity to help the overall team
• Ability to take accountability for and manage multiple responsibilities simultaneously, sometimes with minimal supervision
• Detail oriented and highly organized
• Proficient in Microsoft Office Tools, particularly Outlook, PowerPoint, Excel, and SharePoint
• Good analytical and problem solving skills

Nice-to-have

• Working knowledge of internal systems and applications
• A general interest in learning new systems and processes, tech savvy

Whats in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, and competitive compensation
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to take on progressively greater accountabilities
• Leaders who support your development through coaching and managing opportunities
• Flexible work/life balance options

Job Skills

Additional Job Details

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above