Description
Company Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.
The Opportunity
RVS invites applications for a full-time (35 hrs/wk) Records Management Assistant position starting immediately. The Records Management Assistant works with the Business and Operations team to provide a high level of service and response. The incumbent performs a variety of administrative and clerical duties to support departments at the Education Centre, schools across the Division, and external clients of Rocky View Schools (RVS). The incumbent is an effective communicator with excellent organization, prioritization, time-management, and customer service skills.
Responsibilities Include
- Coordinates RVS responses for FOIP requests and breaches, conducts records management processes, and internal RVS file management
- Provides information and resources to RVS employees specific to the Business and Operations Department, Contracts, FOIP, PIPA, and Records Management
- Maintains updated information for service providers and other operational functions
- Tracks contracts and agreements, including providing notice for contract renewals to be renegotiated or be put out for Request for Proposal (RFP)
- Enters employee, student and contractor information into various databases and maintains all records in a confidential manner
- Assists with running reports and completing audits to ensure accuracy of information
- Supports the transition to electronic filing
- Performs various administrative functions as required by the Business and Operations team
Education/Experience
- Certificate or diploma in office management, business administration, or a related field
- 2 or more years experience in administrative role, preferably in a legal or FOIP role
- Experience and training on FOIP and PIPA legislations is considered an asset
- Previous experience within a school division is considered an asset
Rocky View Schools Benefits
- 3 weeks Vacation pro-rated based on start date
- 11 Earned Days pro-rated based on start date
- Hybrid (one day a week, working remotely) with Supervisor approval
- Benefits Plan (Extended health, Dental, Wellness & Health Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
- Defined Benefit Pension Plan
- Professional development and training opportunities
- Free parking
Pre-Employment Requirements
- The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
- Proof of qualifications/education as required by the position
Open to: Internal and External applicants
Salary: $25.67 - $31.16 per hour
How to Apply
We request all applications be placed through . Applications must include your cover letter, resume and contact information of three professional references.
Quote Job Code # 3924862
Closing Date: On or before March 14, 2025 by 4:30 PM MST
Rocky View Schools
Human Resources
We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.
