Description
New Westminster Schools Career Opportunity SENIOR PAYROLL CLERK
Under the Direction of the Secretary Treasurer or designate, the Senior Payroll Clerk performs a variety of duties related to the preparation of various payrolls including the administration of related benefits.
Job Function:
Performs functions necessary to run payrolls including balancing batches, running payroll processing, updating payroll system for notifications from HR, balancing payroll control figures and completing electronic funds transfers to the bank.
Processes payroll ensuring compliance the annual pay schedule and with collective agreements and federal/provincial requirements
Responsible for the integrity and control of all Payroll Data Processing functions including the management and maintenance of master pay-related files for salaried employees
Maintains appropriate documentation files supporting all payroll transactions
Monitors sick leave, pension credits, leaves of absence, employee history, union business, discretionary days, records of employment, long and short-term disabilities, pay rates, bank accounts and leave plans as require
Reconciles general ledger to payroll records and prepare remittances to Canada Revenue Agency, benefit carrier, pension plans and unions
Ensures benefits and payroll data are reconciled to the general ledger and external vendor statement in the case of benefits.
Submit new applications, changes, deletion or additions of benefits to each benefit carrier
Respond to telephone, email and in-person inquiries from district staff regarding payroll and benefit issues.
Prepares records of employment (ROE) as required and T4 slips annually
Prepares various calculations for employee payouts, when required
Liaises with Human Resources Department
Performs other comparable duties that are within the area of knowledge and skills required of the job.
Qualifications:
Grade 12 graduation, and Canadian Payroll Association Payroll Compliance Practitioner Certification, or equivalent postsecondary accounting/payroll courses
Minimum 3 years prior payroll and benefits experience in a large, complex, computerized, unionized environment, including remittance and reconciliation of pension contributions
Current knowledge of Federal and Provincial payroll regulations and the Employment Standards Act
Ability to organize a wide range of duties effectively and efficiently, and to work accurately under pressure at a high level of quality with constant interruptions
Strong analytical skills
Ability to work with discretion, confidentiality, and with minimum supervision
Knowledge and experience in year end processes and government reporting
Ability to reconcile payroll-related information from health carriers to accounting system
Ability to understand and effectively carry out oral and written instructions
Ability to establish and maintain good working relationships with all staff, and the public
Advanced level of training and experience with Microsoft Office programs, Excel and Word
Hours of Work & Salary:
35 hours per week, Monday - Friday, at $37,14 per hour, 8:00am to 3:30pm
Temporary position, October 2024 to June 2026, with possibility of extension, or could end sooner upon return of the incumbent
Application Process:
To apply for this position, click on the APPLY ONLINE button on this page. Please include your resume, including copies of certificates or diplomas and references.
Note: Faxed resumes will not be accepted. The successful applicant will be required to consent to a Criminal Records Search prior to employment. New Westminster Schools values the time you have taken to submit your application; however, only those applicants selected to move forward will be contacted. To all others, thank you for your interest.
The New Westminster School District recognizes and acknowledges the Qayqayt First Nation, as well as all Coast Salish peoples, on whose traditional and unceded territories we live, we learn, we play and we do our work.
New Westminster Schools welcomes and encourages applications from women, visible minorities, indigenous persons, persons with disabilities, persons of any sexual orientation, any gender identity or gender expression. If you require an accommodation through our hiring process, please include your request in the application email to equity@sd40.bc.ca.
About New Westminster Schools
Serving the community of New Westminster, the New Westminster School District provides high quality educational programs to over 7,000 students in a variety of learning environments. New Westminster is in the center of Metro Vancouver between the larger communities of Burnaby, Coquitlam, Surrey, and Richmond. Despite its location the city is relatively small and has retained a strong sense of history and community. The total population is approximately 82,000 and expected to grow to 104,000 by 2041. District schools are in general, fully subscribed, and a steady increase in student enrolment is expected over the next ten years.
New Westminster School District has a rich tapestry of cultures, backgrounds and needs. Together, we are a caring, inclusive, and committed learning community dedicated to supporting each of our unique learners.
Learn more about New Westminster Schools at www.makeafuture.ca/new-westminster or newwestschools.ca.
