Description
Posting: C2425/163 Description: Career Centre Coordinator Start Date: Dec 2, 2024 End Date: Dec 20, 2024
Posting Date: Nov 21, 2024 Closing Date: Nov 27, 2024 4:00pm
Location
Stelly's Secondary
Position
Career Centre Coordinator
Assignment Type
Temporary
Hours
25
DUTIES
Composes routine correspondence (e.g. field trip letters) , revises and updates templates
Maintains office systems and provides existing spreadsheets, databases, reports and documents for the CP teacher and school administrators
Receives, processes and updates information for student applications, placements and related documentation in the student information tracking system
Prepares existing work experience contracts for students
Provides phone and personal reception services for the Career Centre
Schedules appointments and meetings (and sends reminders) for students and parents to meet with Career Program teacher(s) and/or counsellors, as well as for special career and
Capstone activities
Liaises with government agencies, community employers, school and district staff, students and the public to support initiatives already organized by the CP teacher
Supports and promotes new program implementations
Maintains Career Centre and Counselling websites (and any other related web-based sites) to promote the program/school and obtain student feedback.
Maintains currency of career topics for student information
Guides students to access information concerning career/college and university entrance
information to students
Assists in checking cross-enrolment packages and post-secondary institution (PSI) registration packages for completeness and processes as appropriate
Assists in the development and implementation of career events (e.g. schedules guest
speakers from the local business community, colleges, etc. to present information regarding specific occupations) and publications including preparing letters, flyers, posters,
announcements (written, PA, video monitor, school newsletter, school website, social media, school bulletin boards etc.)
Maintains a current and comprehensive occupational library including information on careers, employment prospects and trends and employment requirements and opportunities; obtains and circulates current college and university calendars
Maintains current lists and bulletins concerning scholarships and other financial aids available and provides assistance in completing application forms
Assists students with career centre materials, software support and equipment
Processes WEX12 Course Mark Entry, Course Registrations, and Course Withdrawals in Student Information System (e.g. MyEd).
Orients students to Career Center resources and services
Researches, orders and maintains Career Centre supplies and resources
Operates computer-based equipment and related software
Maintains familiarity with ministry and program requirements (audit requirements, Capstone (or new Ministry replacement) WEX, SSA, ITA, DCMS, SIP, etc.)
Liaises with Continuing Education School/s to assist with the career cross-enrolled process
Supports Learning Services Department and teachers who would like to access career information
Supervises students in the Career Center
Maintains site for current job postings, volunteer opportunities and unique volunteer placements and/or exchange programs (e.g. Lattitude, Encounters Canada, etc.)
Assists students in registering for program-related courses (e.g. Construction Training)
Informs CP teachers when students are deficient in their CP/Trade/Apprenticeship
Requirements
Provides cashier support in Cafeteria
Provides reception relief
Provides literacy/numeracy support by way of tracking, registering students, ensure
students are registered through the key operator registers students for Lit/Num
Assessment support
Performs other assigned duties that are within the area of knowledge and skills required by the job description.
QUALIFICATIONS
Grade 12
Specialized relevant skills (e.g. Microsoft Office, GSuite, Bookkeeping etc.)
Working knowledge of computer based hardware and software
Minimum word processing of 50 W.P.M.
Or an equivalent combination of training and experience.
DESIRABLE SKILLS
Ability to establish and maintain cooperative and effective working relationships with students, parents, SD 63 staff and other professionals, the public, businesses, post-secondary institutions, etc.
Ability to analyze situations accurately and adopt effective courses of action
Ability to guide, assist and encourage others
Ability to maintain the confidentiality of sensitive information
Ability to prioritize work in a busy environment often under pressure and under multiple demands
Knowledge of career and occupational resources, trends and opportunities
Knowledge of college and university entrance requirements and procedures
Working knowledge of BC Graduation requirements and Passport to Education
Knowledge of Industry Training Authority (ITA) website and how it relates to school age students
Knowledge of South Island Partnership Programs at Camosun college
DATE
April 2023
