Description
Posting:
C2425/156
Description:
Payroll & Benefits Specialist
Start Date:
Jan 6, 2025
End Date:
Posting Date:
Nov 14, 2024
Closing Date:
Nov 21, 2024 4:00pm
Location
Position
Assignment Type
Hours
Payroll
Payroll & Benefits Specialist
Continuing
35
Current Shift: 8:30am- 4:11pm Monday to Friday
(Includes 1/2 hour unpaid lunch) 12 months per year
Schedule may be flexible depending on the needs of the department
Additional minutes per day are included in the Current Shift' schedule above, which staff are expected to work daily in lieu of the spring break closure week in order to allow employees in continuing and temporary assignments to be paid their regular pay during the spring closure week as per Letter of Understanding -Spring Closure Week.
Pay Rate: $32.25
JOB DESCRIPTION
CLASSIFICATION POSITION
Clerical Payroll and Benefits Specialist
SUMMARY
Under direction of the Finance and Payroll Manager, administers all areas of the School District Payroll and Benefits.
DUTIES
Manages large biweekly or semi-monthly computerized payroll (approximately 650 employees)
Manages payroll records on a daily basis, ensuring information is current, accurate and complete
Manages benefit records, providing accurate information to employees and benefit carriers and resolves employee issues with respect to benefits (including communication with relevant agencies to resolve)
Processes employee status changes, including leaves of absence and assignment changes
Reviews attendance entries, audits accuracy of input and processes through payroll software
Manages multiple accrual banks for all employee Collective Agreement entitlements
Balances payrolls, including analysis of audit reports
Provides prompt and accurate answers to all payroll inquiries
Completes a variety of payroll related documents containing highly confidential and sensitive information, i.e. Superannuation/ROE's/ICBC/WCB/Lawyers, Family Maintenance Enforcement Act and other Garnishee Orders
Advises employees contemplating retirement of their options, provides accurate pension information and estimates of monetary retirement benefits
Compiles annual reports for payroll and accounting
Liaisons with other departments, providing and receiving information (primarily the Human Resources department)
Develops various master forms that are used throughout the district
Process reimbursement claims that are paid through the payroll system
Provides information for salary and benefit recoveries
Organizes and updates files, manages hard copy (paper) records, archives records according to correct retention periods including storage and/or destruction
Creates and maintains payroll documentation
Identifies areas for enhancements and improvements of the payroll and benefits system and processes the implementation of these initiatives
Changes the background set up and administration of payroll software systems changes including pay rate changes and benefit changes
Reviews payroll procedures, makes recommendations and assists in improvements to increase efficiency and cost effectiveness
Provides direction to school secretaries, district employees, other internal departments on the correct time and absence entry procedures to ensure employees are paid correctly, collective agreements are adhered to and established procedures are followed
Resolves employee issues with earnings discrepancies working with the employee, manager and admin support
* Performs other comparable duties that are within the area of knowledge and skills
required by the job description.
QUALIFICATIONS
Grade 12
Accounting Diploma or Certified Payroll Compliance Practitioner (PCP), additional courses in Accounting or related
area, or equivalent combination of training and experience
Four years related experience in a large, integrated payroll environment
Advanced knowledge of Statutory and Legislative Regulations
Advanced knowledge and understanding of appropriate Collective Agreements
Valid Class 5 B.C. Driver's license
Extensive knowledge of Microsoft Office software, with a focus on Excel
Demonstrated ability to organize and prioritize duties, to handle high volumes of work with constantly changing inflexible deadlines and constant interruptions
Working knowledge of computer software and spreadsheets
* Or an equivalent combination of training and experience.
SKILLS
Demonstrated ability to exercise a high level of professionalism, discretion
Strong attention to detail and a high level of accuracy when performing tasks
Ability to work at a computer on a continuous basis (up to 7 hours a day)
DATE
January 2021
