Jr. Events Coordinator - 54825

Business Unit: Wealth Shared Services

Duration: 6 months

Extension possible: Possibly

Interview Process: 1 round, potentially 2

Work Location: Hybrid, onsite 2 days a week, 79 Wellington Street West, Toronto,

CANDIDATE PROFILE DETAILS:

Degree/Certifications Required: Degree in Event Management, Marketing, Communications, or other relevant designation

Years of experience: 3+ years

Reason for request/why opened: Backfill

% Interaction with Stakeholders: 100%

Team Size: 8 people

Project: Multiple event assignments

Selling Points of Position: Good chance to work corporate events with a leading company in Canada, good chance of extension

How will performance be measured: Deliverables being met, deadlines being met, etc

SUMMARY OF DAY-TO-DAY RESPONSIBILITIES:

Job Description/Accountabilities:

Reporting directly to the Manager, Wealth Events, the successful candidate will be responsible for assisting Senior Wealth

Event Planners with the development and execution of events to meet TD Wealth Management businesses / client needs.

Key accountabilities for this role include the following:

Program Development & Execution

• Building registration sites and managing attendance lists

• Managing hotel rooming lists

• Venue/vendor sourcing, contracting and negotiations based on specified budgets

• Compiling data on post program surveys and development of post program feedback summaries

• Working with project team members to assist with the administration of various departmental initiatives

• Researching opportunities to maximize experience, budget and technologies used

Administration

• Assist with the packing and shipping of materials and ordering supplies

• Processing invoice payments

• Providing other administrative support as required to assist Senior Event Planners to prepare and plan for events

Onsite Support

• Provide onsite support for the Wealth business and client events to assist with room set up, registration desk and other onsite support responsibilities.

Team

• Strong commitment to providing superior service to our Business Partners.

• Ability to cultivate and work closely with Wealth business partners (at all management levels), TDBG partners

(Commercial, Securities, CAPA,) external vendors (ex. AV providers, hotels, gifting vendors etc…) and community

partners.

• Work collaboratively on multiple events at the same time, with several different team members. Demonstrate the

ability to communicate well and share responsibilities with co-workers.

MUST HAVE:

• Initiative-taking individual with a proven track record to deliver results with a can-do approach

• 3+ years of experience planning multi-day conferences, large social events

• Strong time-management and organizational skills to pivot quickly and manage multiple deadlines and priorities within

a fast paced, high-pressure environment

• Experience with Event Management/registration software's such as SurveyMonkey, Cvent, Fluid etc…

• Excellent communication skills (both written and verbal)

• Demonstrated strong, problem solving, negotiation & decision-making skills

• Strong relationship building skills with an ability to impact and influence at all levels

• Ability to travel as required, a valid driver's license and passport is recommended and the ability to work variable

hours driven by the needs of the business.

• Superior knowledge of Microsoft Word, PowerPoint, Excel & Outlook

NICE TO HAVE

Experience planning virtual events