Executive Assistant/HR Coordinator

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

The role of the Executive Assistant/HR Coordinator is critical to the efficient operation of Sun Life Canada’s HR team. The incumbent will be responsible for providing effective and quality administrative support for the SVP HR, Sun Life Canada. This support includes administrative and project management support to the team.

Are you someone who is self-confident, proactive, independent problem-solver with superior organizational skills and the ability to handle ambiguity, juggle multiple responsibilities, and manage conflicting demands? The role requires the incumbent to be goal-oriented and driven to achieve excellence, to be direct with high empathy for organizational dynamics, and to demonstrate a high regard for confidentiality and judgement.

What will you do?

• Manages executive’s short-term and long-term calendar and schedule based on a practical understanding of the business priorities

• Works with SVP of HR to prepare and distribute reports, presentations, and communications to a variety of audiences

• Assists in moving forward the paperless agenda, leveraging digital skills and technologies

• Manages all aspects of the Executive Recruiting (Canada) calendar to ensure candidate interviews, search firm and debrief meetings are prioritized as appropriate

• Coordinates all administrative commitments for the Executive Recruiting (Canada) function, such as updating the SharePoint site, managing purchase orders and processing invoices for search firms, keeping organized of all search files (internally and externally)

• Logistics coordination including booking meeting rooms, arrange catering and technology services for the SVP HR, team and guests as required

• Contributes and assists the SVP of HR and the team with project assignments by providing administrative support and coordination, researching, and reporting as needed

• Identifies opportunities for process improvements, anticipates potential problems, and quick with shifting priorities

• Helps with yearly budgeting and reporting, liaising with Finance where necessary

• Arranges travel and manages expenses for the SVP of HR, Sun Life Canada

• Effectively works with other EA’s in scheduling and coordination for meetings and other needs

• May perform other administrative duties as required

What do you need to succeed?

• Post-secondary degree or equivalent experience

• A minimum of 5 years experience providing administrative and operational support, project management and HR coordination to one or more senior leaders

• Intermediate to advanced level skills in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint)

• Experience with OneNote, OneDrive, Project and Visio is an asset

• Client centric, resourceful, detail-oriented, forward thinking with innovative and determined mindset

• Energetic self-starter who is proactive and takes on initiatives

• Ability to work independently in a fast-paced and complex environment

• Proven organizational and time management skills while managing changing priorities with ease

• Responsive, flexible, and being a team player

• Bilingual (French and English) is an asset

What’s in it for you?

• Build Relationships: This role partners with a broad range of senior stakeholders in HR and the Business Units we support

• Be appreciated: Your success will be recognized, awarded and appreciated

• See the results: Your efforts and contributions will directly impact your peers and teams across HR and the organization

• Enjoy: Inclusive, flexible, collaborative and fun workplace

*LI-NB1

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to thebrightside@sunlife.com.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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