Events Coordinator - Community Engagement, Sunnybrook Foundation - Regular Full-Time 2025-11680

Title: Events Coordinator
Department: Community Engagement
Reports to: Senior Manager, Events
Existing Vacancy: Yes
Location: 2075 Bayview Ave, North York, ON M4N 3M5
 

Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres impacting the lives of the more than 1.3 million patients it sees each year. Sunnybrook has ranked #2 in Canada, and #30 worldwide, in Newsweek’s annual World’s Best Hospitals 2024 list.

Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook’s world class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.

We are one team in pursuit of a common purpose – to inspire lasting support for Sunnybrook – and we are guided by our values: Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.

Position Overview

Sunnybrook Foundation is seeking a skilled Events Coordinator to support and grow the Foundation’s community and partnership events portfolios. The Events Coordinator will cultivate and nurture strong relationships with community event organizers, donors, sponsors and participants by providing exceptional support and guidance in an effort to build long-term partnerships and raise revenue for Sunnybrook Foundation. This role is part of a highly collaborative team that drives continued growth for Sunnybrook Foundation.

Key Duties and Responsibilities

Community (Third Party) Fundraising Support

• Manage and build meaningful relationships with community event organizers by providing fundraising and event expertise to support their efforts in a manner that is consistent with Foundation guidelines
• Build, steward and maintain a pipeline of 40+ third party organizers and community partners annually and increase retention year over year
• Develop and maintain effective and collaborative relationships with key stakeholders within the Hospital and Foundation to support the advancement of community fundraisers
• Support the Events Team with the acquisition of new Community Fundraisers
• Attend community events on behalf of the Foundation

Partnership Events Support

• Assist the Senior Event Officer(s) and Event Officer(s) in the execution of assigned partnership events
• Provide support for sponsorship solicitation and tracking, including researching new opportunities
• Assist with creating and updating event planning documents
• Update budgets and negotiate best pricing with suppliers and vendors
• Participate and assist in committee meetings and act as a liaison with volunteers to establish meaningful relationships
• Provide support at events which can require evening and weekend work, and occasional local travel
• In addition, the Events Coordinator may provide support to signature and donor events, as required

Administration

• Maintain and update donor and event records; ensuring activity is promptly and accurately recorded in CRM (Raisers’ Edge) and fundraising platforms (Artez)

• Collaborate with internal and/or external marketing and communications teams to develop content for event marketing materials
• In collaboration with donor relations team, manage event donations and donor inquiries associated with portfolio, including accepting donations and assisting with tax receipt delivery
• Assist Sr. Manager, Events, with maintaining and updating the overall Events team budget

Qualifications and Competencies

Below are qualifications and competencies we believe the successful candidate will need for this role:

• Minimum college and/or university degree or equivalent experience
• 1-2 years of work experience in event planning, preferably in the not-for-profit sector
• Excellent verbal and written communication skills
• Demonstrated ability to work collaboratively as a team member and take initiative to work independently with minimal supervision
• Highly organized and flexible with the ability to manage multiple priorities, tasks and relationships in a fast-paced professional environment
• Embrace change and actively seeks out opportunities for continuous improvement personally and for the organization
• Effective interpersonal skills with a professional presence and manner; capable of exercising independent judgment and flexibility
• Understanding of relationship building, fundraising and stewardship
• Advanced knowledge of Microsoft Office software suite
• Knowledge of Raiser's Edge an asset
• Valid driver’s license
• Availability to work flexible hours, including evenings and weekends as required

Total Rewards Package

The hiring range for this position is $50,000-58,000. The salary will be determined based on the successful candidate’s years of experience, qualifications and competencies that are relevant to this position.

In addition to salary, our competitive compensation package also includes, comprehensive health and dental benefits, HOOPP (Healthcare of Ontario Pension Plan), hybrid work environment with a minimum of two (2) days in office, 2 float days each fiscal year and additional Sunny Days (long weekend closures in advance of summer long weekends and Christmas Eve).

We thank all applicants in advance. Only those selected for an interview will be contacted.

We know that everyone’s career journey looks a bit different and experience comes in many forms. If you’re unsure whether your experience matches all of the requirements but still think this would be a great fit, we encourage you to apply.

Sunnybrook Foundation values equity, diversity and inclusion within the workplace and is committed to fostering a work environment where employees can bring their whole selves to work, are valued for their diversity, and feel a sense of belonging.

Sunnybrook Foundation is committed to providing accessible employment practices. If you require accommodations during any stage of the recruitment process, please advise us when submitting your application and email FoundationHR@sunnybrook.ca.