Start Date: Mid to late July 2024
Reports to: Director, Facilities and Finance
Hours of Work: Monday through Thursday (34 hours per week with flexible start times)
Application Deadline: July 8, 2024
Location: Onsite at the Canadian Film Centre, 2489 Bayview Avenue
About the CFC The Canadian Film Centre (CFC) is a charitable, cultural organization that drives the future of Canadian storytelling. Our intensive, hands-on programs in film, television and entertainment technologies empower, shape and advance opportunities for Canadian creators and entrepreneurs working in screen-based industries. Learn more at cfccreates.com.
Job Summary This is a hands-on role with some administrative duties and lots of variety. You will be a crucial team member maintaining our spectacular Heritage estate located on Bayview Avenue. In addition to the specific duties outlined below, this role is responsible for the overall performance of the facilities.
Building Maintenance:
- Conducting the regular inspection of building interiors and exteriors (structural elements including: walls, floors, windows, roof, foundations, etc.); scheduling repairs as required
- Identifying and prioritizing maintenance requirements
- Effective management of external contractors and inspections (HVAC, plumbing, electrical, groundskeeping, exterminators, etc.); scheduling repairs as required
- Ensure the effective operation, maintenance and storage of tools
- Sourcing and managing upgrades and improvements of the facilities
- Undertaking and completing minor building repairs; including but not limited to: dry wall repair/patching, carpentry, hardware replacement; painting; lightbulb, switch and receptacle face plate replacement; hanging pictures; and plumbing
- Effective cost control, ensuring appropriate discounts are obtained
Facilities Administration:
- Sourcing and purchasing maintenance tools, materials and gardening supplies
- Coordinating facilities service contracts, including snow removal, lawn care, pest control, waste disposal and janitorial services, etc.; ensuring quality service is delivered
- Obtaining quotes for service contracts and rates are negotiated
- Maintaining good relationships with key suppliers
- Backup for key fob issuance
- First person on call for security and building emergencies
Grounds:
- Ensuring hazardous conditions are identified and corrected
- Assisting with snow and ice removal from walkways/entrances and the application of ice melt
- Ensuring grounds are clean and litter-free
Health and Safety:
- Member of the Health & Safety Committee, look for and communicate health and safety concerns to the Director of Finance & Facilities
- Ensuring compliance with fire and health & safety codes
- Ensuring dangerous materials are identified and properly stored or disposed of.
- Scheduling annual fire alarm system inspections, including fire hydrant, and ensuring recommendations are followed
- Updating the Fire Safety Plan as required and submitting it for approval as needed
- Conducting monthly fire extinguisher and workplace health and safety inspections and ensuring deficiencies are reported and corrected
- Obtaining and maintaining your Health and Safety certification
Other:
- Working with the Creative Impact team to support internal/external logistics for events and location rentals
- Working with the Operations and Programs staff to support office and meeting room setups
- Maintaining good relationships with CFC staff and responding to requests and inquiries promptly and courteously (within 24 hours)
- Providing backup for the Maintenance Assistant during absences
- Actively participating in department and staff meetings
- Special projects and other duties commensurate with the responsibilities and duties outlined above
