Workplace Health & Safety Assistant

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our work led by the Organizational Development and Diversity Department on our Leading edge Communities of Inclusion, Inclusion Calendar and our innovative Health Equity Certificate programs. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023! Learn more at shn.ca

Job Description:

Position Overview:

Reporting to the Manager, Workplace and Safety, the incumbent will be responsible for providing support to Health and Safety programs.

Responsibilities:

• First contact for employees when contacting WHS team, knowledgeable to triage and direct inquiries to appropriate WHS team member

• Respirator fit testing and data entry of test results

• Send notices to staff for outdated tests and immunizations

• Send compliance list to managers

• Assis and lead annual flu campaign co-ordination in collaboration with the Occupational Health Nursing team

• Compliance tracking and follow-up of employee mandatory testing and immunizations including preplacement documents and COVID and influenza proof of vaccines

• Assist in the scheduling and coordination of health, disability and safety activities and training

• Maintain the Occupational Health calendars, i.e.) Respirator fit testing, pre-placement calendars

• Promote health and safety at SHN by assisting with the preparation of information packages, presentations, newsletter articles etc.

• Provide administrative support (minute taking) to Scarborough Health Network Joint Health and Safety Committees in collaboration with the WHS Safety Specialists

• Administrative activities including data entry into the confidential employee health records documentation system, expense reimbursement review

Requirements:

• Currently enrolled in a recognized post-secondary degree or diploma in Occupational Health & Safety (3rd or 4th year student preferred)

• Knowledge of and experience in the practical implementation of the Occupational Health & Safety Act and associated regulations and standards (i.e. Ont. Fire Code, Ont. Building Code, Environmental Protection Act, NIOSH, ASHRAE and CSA standards, TDG, WHMIS, etc.)

• Computer proficiency including MS Office (Microsoft Word, Excel, PowerPoint).

• Completion of a recognized post-secondary degree or diploma related in Health and Safety an asset

• Excellent knowledge of Meditech payroll system

• Experience using Parklane computer system an asset

Accommodation and Diversity Statement:
Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike.
We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values.
We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

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