Description
vision
The Toronto Catholic District School Board (TCDSB) is proud to be a significant part of the fabric of publicly funded Catholic education in the province of Ontario. We serve approximately 84,000 students in nearly 200 Catholic schools in the City of Toronto and represent close to 475,000 Catholic school supporters.
At the TCDSB, we grow in knowledge, with justice and hope. The TCDSB is an inclusive Catholic learning community that nurtures faith development and academic excellence through the love of God, neighbor, and self.
We fully engage students in learning that supports their academic, spiritual, socio-emotional, and physical growth and development. At TCDSB, we have a long and distinguished history of providing excellence in Catholic education for the Toronto community.
The Ontario Catholic School Graduate Expectations our Catholic values, and the Board’s Pastoral Plans are foundational to our exemplary approach to teaching and learning in the 21st Century.
With a staff of 14,000, the TCDSB is a dynamic school board and is seeking a full time Officer, Superintendent within the Indigenous Education, Equity & Community Relations And Mathematic Curriculum & Innovation department.
We are an inclusive employer and all interested applicants are welcome to apply.
key accountabilities
Reporting to and under the direction of both the Superintendent of Equity, Diversity, Inclusion, Indigenous Education and Community Relations and the Superintendent of Mathematics Curriculum & Innovation, this position has dual reporting and plays a vital role in providing administrative support in efficient operations of the departments.
Perform general office duties and administrative support for the Superintendents; maintain filing systems in accordance with Board’s policy; maintain the Superintendents and department event(s) calendar(s) e.g. accepting, creating, scheduling of meetings
Oversee divisional administrative processes/procedures with respect to staffing; scheduling; delegation of workload; provision of back up administrative support to other management staff;
Assist in the preparation and monitoring of departmental budgets and prepare cheque requisitions
Send and sign correspondence on behalf of the Superintendents
Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive departmental, materials, and records
Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes
Facilitate effective and collaborative communication between internal departments, and other stakeholders and external agencies such as Ministry of Education, private and public sector offices, Advisory Committee members, community advocacy groups, etc.
Assist with the preparation of correspondence ie. Board reports, minutes and agendas etc.
Record meeting minutes as required
Collaborate with other administrative assistants within the Curriculum department to support initiatives, programs, processes and Ministry reporting
Respond to/redirect enquiries from parents, schools, or other stakeholders, in accordance with established procedures and guidelines
Perform any other duties as assigned
requirements
Minimum 2-year College Diploma in Office Administration program(s)
Minimum two (2) years’ experience in a senior administrative support role
Experience working collaboratively with multiple stakeholders (internal and external)
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suites
Proven expertise in responding and facilitating sensitive and confidential matters
Excellent interpersonal and organizational skills in applying a high level of diplomacy and confidentiality
Demonstrated effective organizational skills, coordination of multiple tasks, and ability to manage constant demands, deadlines, and interruptions
Availability and flexibility to work outside core office hours as required
Experience with SAP and E-Scribe an asset
Experience working in an equity, inclusion & human rights environment is an asset
This is a non-union Level 10 position with a salary range of $69,305 - $85,266 along with comprehensive benefits including eligibility for pension plan and vacation.
who we are
Our mission at TCDSB is to inspire learning - in every way - and support our students and employees.
Employees who work in our corporate setting are passionate and have a strong belief in our mission and making TCDSB a leader in public education. We are:
Committed to Equity, Diversity, and Inclusion
Accountable
Relationship builders
Adaptable
People developers - we engage, coach, and develop
Continuous improvers and innovators; and
Team oriented
We know and believe that diverse and inclusive teams empower us to make better decisions and inspire continuous improvement so that we can better serve our students, communities, and employees.
As an equal opportunity employer, we welcome applications from individuals who would contribute to the further diversification of our staff, including but not limited to, those who are Indigenous, Black, 2SLGBTQ+, and racialized. You are invited to voluntarily indicate if you identify as such a person. This information will be kept confidential.
The TCDSB is committed to providing barrier-free and accessible employment practices in compliance with Accessibility for Ontarians with Disabilities Act (AODA).
Should you require code-protected accommodation through any stage of the recruitment process, please let us know when contacted. We will work with you to meet your needs.
Disability-related accommodation during the application process is available upon request. Learn more about the TCDSB Fair Hiring Policies and Accommodation Process. https://5il.co/1dkld Our hybrid work model balances working from home and meaningful in-person interaction at our Catholic Education Centre located at 80 Sheppard Ave, E, Toronto, ON.
All interested applicants are asked to apply online no later than Thursday, September 19th, 2024, via Apply To Education.
We thank all prospective applicants for showing interest in this position; only those selected for an interview will be contacted.
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[1] TCDSB is currently reviewing position titles, they are subject to change
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