Donor Search Coordinator

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

The Search Coordinator analyses and utilizes HLA molecular and serological results to identify suitable matched donors, to join the Bone Marrow Transplant team(BMT) as a Donor Search Coordinator. The primary responsibilities include: arranging HLA typing for siblings, parents & children & managing and coordinating the unrelated donor search process from search initiation through to donor selection and confirmation; evaluating patient search files; serving as a liaison with Transplant Physicians, other transplant team members, patients, Canadian Blood Services/OneMatch to find suitable stem cell donors for transplant patients; providing HLA technical information to the BMT team; updating donor HLA typing information and verifying accuracy; ensuring search process, system and search reports are functioning properly and kept current; performing cross-functional and other duties consistent with the job classification, as assigned and/or required.

II. KEY RESPONSIBILITIES

1. Arranges HLA testing for siblings, children & parents as requested.

Report all patient data to OneMatch and to Bone Marrow Donors Worldwide (BMDW)

Initiate HLA testing

Initiate donor search

2. Manages stem cell donor searches, from search initiation through to donor selection and confirmation/ SCNSS

Report all patient data to OneMatch and to Bone Marrow Donors Worldwide (BMDW)

Initiate HLA testing

Initiate donor search

Tracks and follows-up on outstanding HLA results and search requests

Liaise with OneMatch to ensure that all searches are received and interpreted correctly 2. Evaluates patient search files

Reviews patient search files to ensure that all donor options are being considered

Communicates concerns over patient search strategies to BMT Physicians and respective BMT team members

Reviews patient files to determine alternate donors for patients in situations where there are concerns or difficulties with donors currently chosen

Informs BMT Physicians and team members of search analysis as to the likelihood that patients will find suitable donors

Provides written summary of search analysis

Reviews patient files to ensure that all possible avenues have been considered for the patient

3. Provides HLA technical information to BMT team

Provides information on HLA nomenclature, serological and molecular typing conversions, and scientific typing procedures to BMT team

Reviews HLA typing information for patients and donors for scientific accuracy and notifies HLA lab to correct inadequacies as they are identified

Keeps current with scientific information by reading scientific journals and imparting acquired information

Reviews work up paperwork for accuracy of HLA typing information

Keeps electronic record of patient-donor matching level at workup

4. Updates donor HLA typing information and verifies accuracy

Enters confirmatory typing results for all donors

Ensures all discrepant typing(s) are investigated, followed up and reported; keeps donor typing discrepancy statistics

Enters any new donor typing(s) from laboratory reports

Corrects inaccuracies and investigates any apparent discrepancies

Communicates with HLA laboratory staff to resolve any donor typing discrepancy issues

5. Ensures search process, system and search reports are functioning properly and kept current

Monitors all patient search reports to ensure donor and patient results are displayed accurately, as expected

Identifies process and system improvements

Maintains involvement in any data management/database development, changes or upgrades

6. Performs cross-functional and other duties consistent with the job classification, as assigned and/or required.

Experience:

- One year practical and related experience and/or on-the-job training required.

- A demonstrated ability to analyze HLA molecular and serological associations required.

- Experience working with EPIC EMR for managing referrals, appointment scheduling, and standard clinical operations is required.

- Experience working with Microsoft Office environment is preferred

- Experience working in a healthcare environment is an asset

- Knowledge of medical terminology is an asset

- Excellent organizational and time management skills

- Able to operate effectively in an interdisciplinary team

- An equivalent combination of education, training and experience may be considered.

- Excellent verbal and written communication skills required.

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.