Academic Assistant

Department: Hospitality Food and Tourism Management
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 04/07/2025 to 01/30/2026
Temporary Absence of the Regular Incumbent

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

Reporting to the Administrative Assistant, the Academic Assistant in the School of Hospitality, Food and Tourism Management will be the main contact and support for faculty, staff as well as undergraduate and graduate students, visitors and various university staff entering the administration office of the school.

Duties and Responsibilities

The Academic Assistant is responsible for supporting all undergraduate matters handled by the school. This includes compiling and preparing course evaluation material; grade submission; coordination of examination and invigilation schedules; uploading examination grades; ordering textbooks; and organizing awards and Scholarships/Events.

The incumbent will provide general office support including processing work orders; ordering supplies; providing duplicating services; preparing and processing revenue remittances, petty cash, travel claims, coding invoices, assisting with reconciling FRS, assisting with Sedona and other associated duties as well as, providing back up to the Administrative Assistant.

Additionally, the Academic Assistant will coordinate and manage social media posts on platforms such as Instagram, Facebook, and LinkedIn. These efforts will help promote school initiatives, engage with the community, and encourage students to join the program.

Requirements

• One year post-secondary education (in a secretarial or business administration program preferred) plus one year of related experience; or an equivalent combination of education and experience.
• Data base management and record keeping skills.
• Word processing skills.
• Strong written and oral communication skills are required.
• Proficiency in MS Word, MS Excel and MS Access is required.
• Candidates must have excellent organizational, prioritization and multi-tasking skills and the ability to manage time-sensitive tasks and maintain accuracy and attention to detail in a timely manner in a fast-paced environment with frequent interruptions.
• Candidates must respect and maintain strict confidentiality, be congenial, tactful and diplomatic.

Employee Type: Regular
Position Number: 10185022
Classification: USW, Local 4120 Salary: Band 3
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 04/11/2025
Closing Date: 04/18/2025