Graduate Program Assistant

Department: Food Agricultural and Resource Economics
Position covered by the Collective Agreement with USW Local 4120


Temporary full-time from 01/13/2025 to 06/06/2025
Temporary Absence of the Regular Incumbent

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
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General Purpose

Reporting to the Administrative Officer, the Graduate Program Assistant is responsible for co-ordinating the efficient and effective operation of the Department’s graduate programs, including a number of interdisciplinary graduate programs, as well as providing support to the Graduate Coordinator and department faculty in relation to graduate students.

Duties and Responsibilitites

The incumbent works closely with the Graduate Coordinator in many aspects of the program including awards, compensation, defences, program planning, recruitment activities, distributing appropriate documentation to the Office of Graduate Studies, maintaining statistical information for the department Chair, Graduate Committee, ADR and Office of Graduate Students. In addition, the incumbent also provides support to the department’s course-based Masters’ program. The Graduate Program Assistant is the main contact for the majority of enquiries and advice for in-course students. In addition, this position will work with the rest of the administrative staff in Food, Agricultural and Resource Economics (FARE) and other OAC units to maintain a high level of service during peak demand times and when staff are absent.

Requirements

• Minimum Community college graduation - two-year community college program in related field, e.g., Business Administration and up to and including 24 months of previous experience, e.g. previous office admin experience. Experience in an academic environment is an asset.
• 2 years of relevant experience

• Database management, record keeping skills

• Maintain high levels of confidentiality especially with regards to sensitive matters

• Professionalism, diplomacy, judgement

• Ability to multitask and prioritize while maintaining high quality, accurate, work

• Attention to detail, strong organizational and problem solving skills

• Understanding of policies, procedures, and, systems that apply in an academic environment especially relating to Graduate students; experience providing student support

• Experience working in a fast-paced environment with constant interruptions;

• Ability to work effectively both independently and with a team;

• Excellent communication (written and oral), organizational, and problem solving skills;

• Excellent customer service skills including sensitivity to issues, concerns and needs of students, staff and faculty.

• Proficiency in computer systems, particularly Microsoft Office (with extensive Excel experience required), email & calendaring, social media, website software, Colleague, Webnow.

Employee Type: Cover
Position Number: 10916000
Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage Grid

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 01/06/2025
Closing Date: 01/13/2025