Pipeline Management Analyst

Department: Advancement Services

This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

The vision for Alumni Affairs & Development (AA&D) is to be a best practice leader in raising private support by building and sustaining deep and broad relationships that create meaningful exchange of value. The department’s mission is to increase awareness of, involvement in, and support for the University in its many endeavors by building and enhancing relationships with alumni, faculty, staff, students, parents, friends, corporations, foundations, and associations that enable engagement and investment.

This position reports directly to the Manager Pipeline Research under the purview of the Director of Advancement Services and supports the Department of Alumni Affairs & Development (AA&D)’s overall fundraising goal of $50 million over the next five to eight years. As a member of AA&D, the Pipeline Management Analyst will demonstrate the department’s purpose of supporting the University of Guelph’s mission to Improve Life by building lifelong relationships with our community, including alumni, donors, and friends. The candidate will exemplify the department’s focus on values of respect, empowerment, integrity, appreciation, and forward focus.

The Pipeline Management Analyst is the subject matter expert in all things Prospect Management and is responsible for developing, implementing, and communicating the strategic direction of the Pipeline Research Office (PRO).

Duties and Responsibilities

• Implementing processes for generating new leads related to the prospect discovery and identification stages of fundraising.
• Creating a standardized prospect management process that can be integrated into AA&D’s current prospecting cycles.
• Ensuring a smooth flow of prospects within AA&D’s larger fundraising framework, particularly within each stage of the prospect life cycle.
• Monitoring pipeline metrics at each stage of the prospect management cycle and suggesting areas of improvement to overall fundraising processes for senior leadership.
• Updating pipelines regularly to ensure “churn” of prospects and working with fundraisers to remove stagnant prospects, through sunsetting and stewardship.

Requirements

• Undergraduate degree in a related field.
• Masters degree in Library Sciences, Information Management, Business, Commerce, Social Studies, or Statistics is an asset.
• 3 years of Prospect or pipeline or sales Management experience.
• 1 - 3 years of experience utilizing records systems to extract and analyze information for use.
• Previous experience using CRM databases and management systems, including Raiser’s Edge and/or Salesforce is considered an asset.
• Membership in the Association for Professional Researchers for Advancement Canada (APRA-CANADA) and APRA International preferred.
• Excellent analytical and problem-solving skills.
  • Knowledge of tools and techniques for collecting, synthesizing, and analyzing data, as it pertains to prospect research and pipeline development.
  • Demonstrated mastery of analyzing, interpretating and evaluating data.
  • Demonstrated proficiency in utilizing prospect and other data to make recommendations for prospect activity, strategy, and clearance.
• Excellent oral, written and interpersonal communication skills.
  • Ability to build and maintain relationships, partnering and advocating with departmental, cross-departmental, and organizational staff.
  • Demonstrated ability to think and act strategically and creatively in a dynamic high-pressure work environment, exercising tact, diplomacy, discretion, and good judgment.
  • Ability to communicate with and influence others including senior leaders, colleagues, internal partners, and external clients.
  • Demonstrated ability to interact effectively with and gain the confidence of senior administrators at a strategic level.
• Strong database management and word processing skills.
  • Advanced computer skills including proficiency in Microsoft Office (Word, Excel (pivot tables, formulas, macros), PowerPoint) and databases.
  • Demonstrated ability to access and/or query system data.
  • Demonstrated ability to present data in graphical, tabular, bulleted and prose format.
• Strong organizational and project management skills.
  • Demonstrated understanding of privacy policies of internal organizations and professional organizations such as, APRA, CASE, as well as FIPPA and the ability to maintain strict confidentiality and handle sensitive information and material in a discretionary manner.
  • Ability to anticipate and effectively handle change.
  • Ability to develop, implement and socialize new policies, processes, or procedures.

Please include a cover letter along with your resume in your application.

Why choose the University of Guelph

• Comprehensive Extended Health Care Benefits: Immediate enrollment in extended health to cover yourself and your family
• Time off: Strong vacation allocation, floater days, and paid time off during the December closure to ensure that you are at your best
• Wellness: In addition to extensive wellness programming, the University offers a yearly flexible spending credit that can be allocated to any of the following: Health Spending, Wellness or Professional Development
• Learning & Development: Learning and development curriculum and other professional growth opportunities
• On-campus Activities: Discounts on food and apparel, fitness programming, access to networking events and team building opportunities
• Improve Life: Work that directly impacts a brighter future by turning knowledge into action

NOTE: The University has adopted a policy relative to flexible work arrangements. This appointment is regularly performed on campus but is eligible for a flexible work arrangement under the terms of this policy.

Employee Type: Regular
Position Number: 10914211
Classification: P&M FT- Band 03
Professional/Managerial Salary Bands

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 02/12/2025
Closing Date: 03/05/2025