105968 - Property and Asset Management Coordinator

Work Location
qathet General Hospital
Home Worksite
00 - Excluded - VCHA
Labour Agreement
Excluded
Union
905 - Mgt/Excluded-VCHA (37.5 Hr)
Position Type
Baseline
Job Status
Regular Full-Time
FTE
1.00
Standard Hours / Week
37.50
Job Category
Leaders & Corporate Support
Salary Grade
05
Min Hourly
CAD $31.81/Hr.
Max Hourly
CAD $45.72/Hr.
Shift Times
0800-1600
Days Off
Saturday, Stats, Sunday

Come work as a Property and Asset Management Coordinator with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for a Property and Asset Management Coordinator to join the Property Management team at Qathet General Hospital in Powell River, BC. Apply today to join our team!

As a Property and Asset Management Coordinator with VCH you will:

• Work closely with the Manager to implement, maintain and provide property management due diligence including financial, administrative and operational support to ensure optimal use and function of leased and owned assets to meet the client’s needs.
• Assist the Manager with landlords and vendor relationships to ensure that facilities are maintained and managed as per agreed contract and/or service agreements; issues and tracks work order requests and requests for services (RFS) to third party service providers to ensures a timely response; monitors and tracks service complaints and ensures the Manager is advised.
• Assist the Manager with budget preparation ensuring financial information is current and accurately compiled; monitors and tracks expenditures for minor client requests including identifying trends; advises Manager of financial trends.
• Monitor expenditures and reviews invoices to ensure the Manager has processed and approved all invoices within the pre-authorized amounts; investigates and/or reports on variances to the Manager for follow up action.
• Perform reviews of operating and maintenance costs in accordance with lease requirements; works with landlords to confirm operating and maintenance costs and performs account reconciliations for review and approval by the Property Manager to facilitate payments, where appropriate.
• Assist the Manager with property management issues by conveying policies and priorities, obtaining quotes and coordinating work to ensure issues are resolved or forwarded to the appropriate area or individual.
• Responsible for the ensuring the accuracy of the asset database program for the organization, including the input of leases, contracts, contact information, landlord and tenant responsibility information; updates and maintains the information to ensure accurate and proper maintenance of records and reporting.
• Manage tenant-related information through varying checklists, forms and reports, including but not limited to estoppel certificates, monthly rent roll and lease abstract approvals.
• Assist with producing related reports, correspondence, presentation materials, spreadsheets and memos using a variety of software applications, as required.
• Communicate policies and information to key contacts such as clients, external consultants, property management provider and vendors on operational matters in a manner that promotes positive and respectful relationships.
• Carry out responsibilities in accordance with health and safety requirements. Immediately reports unsafe situations by notifying supervisor or other appropriate personnel.
• Perform other related duties as assigned.

Education & Experience

• Diploma in Business Administration or related discipline, supplemented with three (3) to five (5) years' recent, related experience in healthcare project planning, real estate and/or leasing management, or an equivalent combination of education, training and experience.

Knowledge & Abilities

• Demonstrated ability to provide technical expertise to support to clients.
• Demonstrated ability to identify issues and analyze alternatives to provide decision support.
• Demonstrated ability to provides needs analysis and support to internal user and consultants.
• Demonstrated ability to provide insight and analysis.
• Demonstrated ability to work effectively in a dynamic environment with changing priorities.
• Demonstrated ability to resolve issues in a timely manner.
• Demonstrated ability to work independently and as a member of a team including large engagements.
• Demonstrated ability to develop and maintain rapport with internal and external stakeholders.
• Demonstrated ability to operate related equipment including applicable software applications.
• Physical ability to perform the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.