Administrative Assistant I, Overnight Stay Care - Temporary, Part-time 0.6
VON Canada
Strathroy, ON-
Number of positions available : 1
- Salary To be discussed
- Part time
-
Contract job
- Published on November 13th, 2024
-
Starting date : 1 position to fill as soon as possible
Description
Requisition Details:
Employment Status: Temporary, Part-time (0.6 FTE)
Program Name: Overnight Stay Care\u00A0
Number of Hours Bi-Weekly: 45
Work Schedule: Days\u00A0
Anticipated End Date: Dec 2025
On-Call: No
- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
- Responds to messages from the answering service as required.
- Greets and directs all in-office visitors and in-coming calls.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
- Responsible for the mail pick-up and drop off.
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
- Schedules and organizes meetings and appointments as requested.
- Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Updates policies/procedures and manuals as required.
- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
- Orders supplies, receives and maintains an inventory of required supplies.
- Collaborates with teams for to organize logistics for special projects, events and seminars.
- Receives and receipts donation, and bill payments.
- Prepares bank deposits.\u00A0
- Performs other duties as assigned.
External and Internal Relationships:
- Communicates regularly and follow up with employees, managers and corporate services staff.
Education, Designations and Experience:
- Post-secondary education in office administration, office information technology or a related field or related relevant experience
- Proficiency in Windows OS and MS Office Suite programs
- Experience with scheduling software and Cognos is considered an asset
- Experience with a unionized environment is considered an asset.
Skill Requirements:
- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times
Other:
- Criminal records and vulnerable sector check\u00A0\u00A0
- The use of Personal Protective Equipment (PPE) may be required
Requirements
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