Description
Part-time Administrative Assistant - Main Office (Elementary) [2nd] - Level 3
Specifics on location/schedule identified below
Opportunity Bulletin #OB-2024-11 Seniority is not a determining factor
The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.
The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.
All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.
General Description of Duties:
To assist with the administrative duties of the school on a daily basis.
Responsible for answering phones, opening and distributing mail and assisting students with their needs.
Perform receptionist duties such as receiving and directing visitors, receiving and placing telephone calls, distributing mail/couriers/faxes/emails, recording and distributing messages, signing for material delivered or services rendered, responding to inquiries where directed by the principal, scheduling meetings and appointments.
Operate, maintain and update the Aspen System and use the Aspen System for attendance purposes, recording new information, creating school reports and registrations.
Compile, maintain and file confidential records such as Ontario Student Records (O.S.R.), staff and student absenteeism, requisitions and reports.
Assist with reporting card printing and J/K registration.
Photocopy and distribute correspondence and reports such as letters to parents, monthly newsletters, memos, monthly reports and confidential records.
Maintain office and school supplies.
Operate general office equipment such as photocopiers, fax machines, PA system and computers.
Facilitate student attendance procedures.
Perform other duties as directed by school administration.
Minimum Requirements:
Two (2) year college diploma in Office Administration or Business Administration.
1 - 2 years related work experience.
Ability to plan work from general procedures and make decisions using ingenuity, initiative, judgment and resourcefulness.
Excellent time management, organizational and multi-tasking skills in a busy work environment.
Strong communication and interpersonal skills.
Strong problem-solving, conflict resolution,
Proficiency in Word, Excel, Publisher and PowerPoint software.
Knowledge and ability in Aspen (or similar relational database), and Navision (an asset).
Knowledge of the Board and Ministry policies and procedures would be a definite asset.
Maintain confidentiality in all aspects of the position.
Hourly Rate: $26.95 to $28.39 per hour
Hours of Work: Permanent Part-time, 17.5 hours per week
Work schedule determined by the Administrator.
Location: St. Paul CES, Kitchener, ON
Weeks/Year: Approx. 41 weeks/year
Effective Date: August 26, 2024
Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.
Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.
Application Process:
Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.com
For Apply to Education assistance, contact 1-877-900-5627 (Mon-Fri 7:30 am - 7:00 pm EST)
In the application process, identify your qualifications and abilities, such as relevant experience, to perform the duties of this job. Include your Diplomas/Certificates in your application.
Incomplete applications may not be considered.
Applications will be accepted to 4:00 pm on July 11, 2024
Only those candidates selected for an interview will be notified.
To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.
At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.
The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.
