Description
Manager of Business Operations - Continuing Education
The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.
The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.
All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.
General Description of Duties:
Reporting to the Executive Superintendent of Corporate Services, the incumbent in this challenging position will be responsible for a diverse portfolio of responsibilities which support system and student needs. Responsibilities include:
Supporting the development of business plans for St. Louis Adult Learning and Continuing Education Centre (Con Ed)
Costing out programs and services to ensure decisions are made using accurate information
Making recommendations and implementing changes to Con Ed course offerings, administrative structures, processes, and operational activities to ensure student needs are met and expenses do not exceed revenues
Supporting Con Ed student data management in Fujitsu Aspen including managing data quality, system upgrades/changes, and extracting data for reporting purposes
Creating a multi-year budget plan based on available facility space, stakeholder demand, available staffing, system needs, grants, technology, and infrastructure requirements
Creating a detailed annual budget based on estimates of enrolment, revenues, and expenses (Spring) and a detailed revised budget based on actual enrolment and program offerings (Fall)
Monitoring and reporting on budget progress on a regular basis by preparing reliable forecasts in a format that is easily consumed by non-financial users
Working with multiple external funders to access and maximize grants and report on the same as required
Preparing adjusting entries as required
Supporting program managers as required with timesheets, expense reimbursement, reports, and program review
Collaboration and program coordination with Board level departments, such as but not limited to IT and Payroll, to review, revise and support the implementation of process changes as it pertains to St. Louis programs and staff
Attending regular meetings with Con Ed administrative staff to ensure stakeholders’ needs are met, and to provide input into decision-making affecting programing and operations
Chairing the Board’s enrolment projection committees which includes developing timelines based on the Board’s budgeting process, requesting and analyzing data from various information systems, presenting data to committee members, and, informed by the Board’s risk appetite, helping the committee to make informed enrolment forecast recommendations to management
Extracting, analyzing, and sharing quarterly enrolment data with the finance team for purposes of budget forecasting
Entering and or verifying enrolment data in the province’s data collection facility
Preparing and presenting various financial reports to staff, management, and elected officials
Assisting with special projects / analysis on an ad hoc basis
Other duties as assigned
QUALIFICATIONS:
Professional accounting designation (CPA) or actively pursuing a designation.
Degree in accounting, commerce, business administration or another related field
5 or more years of experience in a supervisory or management finance role with similar responsibilities
Proficiency in a range of computer applications including Microsoft 365 apps, web reporting tools.
Candidate must have professional level Excel skills and a high level of business acumen
Excellent leadership, communication (verbal and written), and organizational skills
DESIRABLE ASSETS:
Diploma in School Board Administration (OASBO)
Experience with an Ontario school board or similar complex public sector employer
Salary Range: PASS Level 9 $93,005 - $109,417
Hours of Work: Full-time, 35 hours per week / 52 weeks per year
Location(s): Catholic Education Centre, 35 Weber Street West, Unit A, Kitchener, Ontario and the St. Louis Adult Learning Centre Campuses across waterloo region.
Application Process:
Qualified applicants are invited to submit an application through Apply to Education platform at: https://wcdsb.simplication.com.
In the application process, identify your qualifications and abilities, such as relevant experience to perform the duties of this job. Include your resume, covering letter and diplomas/certificates in your application. Applicants must attach diplomas/certificates required for this position to applicant profile to be considered a candidate for the position.
If you require any technical assistance please contact Applytoeducation assistance, contact 1-877-900-5627 (Monday - Friday, 7:30 am - 7:00 pm EST.)
Detailed information on the application process can be found at: https://www.wcdsb.ca/careers/how-to-apply/
Applications will be accepted until September 27, 2024, at 4 PM . Only those candidates selected for an interview will be notified.
To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.
At WCDSB, we are committed to respecting your privacy , and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.
The successful candidate will be required to produce a satisfactory Criminal Background Check . For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.
