Description
PASS - Facilities Operations Specialist
The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.
The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.
All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board’s hiring processes.
General Description of Duties:
Responsible for staffing daily custodian absences, weekend overtime, coverage for school rentals.
Provide support for scheduling and tracking all absences (vacation, family related, appointments etc.)
Verification of absences, using HR software, and any necessary follow up.
Co-ordinate with Human Resource Services (HRS) on all staff leaves, accommodations, vacancies, etc.
Staff short/long term temporary placements for extended absences.
Coordinate and assist with staff onboarding including booking and preparing facilities interviews, training, and documentation.
Act as key contact for payroll department regarding Unifor payroll transactions.
Support with coordination of any Facilities Professional Development events.
Work in collaboration with Facilities Operations Supervisors to maintain databases and electronic files and preparation of professional correspondence.
Maintain confidentiality in all aspects of the position.
Provide coverage for administrative services throughout the day.
Ability to use tact, discretion, sound judgement, fair and effective problem solving and conflict resolution skills
Work independently, contribute, and be an influential member of a multidisciplinary team
Additional duties as assigned by Facilities supervisory and managerial staff.
Minimum Requirements:
Two (2) year College diploma or higher in Business Administration or Office Administration
Minimum of two (2) years of similar work experience
Demonstrate good judgment skills in difficult situations and proven ability to manage conflict.
Excellent interpersonal, organizational and communication skills (both written and verbal)
Desirable Assets:
School board or other public sector experience
Preference will be given to those candidates who are familiar with the business operating practices in the educational sector.
Experience working in or with a unionized environment would be an asset
Management or leadership courses.
Ability to work and communicate effectively in an office environment with frequent interruptions, and deadlines.
Ability to multitask daily duties with new tasks/projects.
Demonstrated initiative, problem solving skills, analytical thinking, and customer service commitment.
Superior computer skills including proficiency with Microsoft Office Suite programs, One Drive, HR software.
The ability to work with minimum supervision.
Salary Range: PASS - Level 3, $61,974.00- $72,909.00 in accordance with the PASS Terms of Employment
Hours of Work : Permanent full time; 35 hours per week
Location(s): WCDSB Facility Services Dept., 480 Dutton Drive, Waterloo
Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.
Applicants must attach diplomas/certificates required for this position to the resume to be considered a candidate for the position.
Application Process:
Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.com
Applytoeducation assistance, contact 1-877-900-5627 (Monday - Friday, 7:30 am - 7:00 pm EST.)
In the application process, identify your qualifications and abilities, such as relevant experience to perform the duties of this job. Include your resume, covering letter and diplomas/certificates in your application.
Incomplete applications may not be considered.
Detailed information on the application process can be found at: https://www.wcdsb.ca/careers/how-to-apply/
Applications will be accepted until June 28, 2024 at 4 PM.
Only those candidates selected for an interview will be notified.
To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.
At WCDSB, we are committed to respecting your privacy , and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board’s Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.
The successful candidate will be required to produce a satisfactory Criminal Background Check . For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.
