Description
CONTINUING EDUCATION
Educational Services
Applicants will be considered in the following order:
1) Qualified permanent ESS/OSSTF Bargaining Unit employees.
2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
3) Qualified external applicants (includes employees from other Bargaining Units)
Reporting to the System Administrator for the Rosemount Family of Schools, Alternative and Continuing Education, the successful candidate will be responsible for assisting in the administrative duties related to the day-to-day operation of the Department as well as the activities of the Summer School, Choices for Youth Expulsion, U-Turn Program, Dual Credit/SWAC and New Dawn (Waterloo).
The successful applicant for this Educational Support Staff position Level E will be working 35 hours per week, 12 months per year, effective as soon as possible. The successful candidate will work in the Alternative and Continuing Education Department located at Alt Ed Waterloo (151 Weber St. S, Waterloo) and at a Summer School location to be determined for the full month of July.
Excellent organizational skills and proven ability to communicate well with the clients, students and staff, as well as flexibility are prime requisites.
Responsibilities:
Ability to assume office supervisory responsibilities;
Provide administrative support to all Alternative and Continuing Education programs;
Maintain Aspen computer systems including; set up schools, scheduling, registration, attendance and transcript, including mark reporting, report cards and year end duties;
Prepare and complete OnSIS submissions;
Maintain and supervise the distribution, receipt and storage of Ontario Student Records (OSR) information files;
Assist with Supervision of part-time secretaries and provide support for Continuing Education Programs (ex. Summer School and International Language sites);
Establish and maintain effective public relations and communications with the clients, staff, students, program supervisors and guidance staff of WRDSB, WCDSB and private schools;
Support the vision, philosophy and procedures of Alternative and Continuing Education;
Communicate with school to update U-Turn, New Dawn (W) and Dual Credit/SWAC class lists;
Maintenance of marks and credits achieved for all Alternative Education Programs (including U-Turn, Choices, New Dawn (W), Dual Credit and SWAC and other programs);
Maintenance of U-Turn and Choices files; and
Other duties as assigned.
Qualifications:
Ability to work collaboratively as a member of the administrative team of Alternative and Continuing Education;
A Secondary School Graduation Diploma is required;
Excellent computer skills and a working knowledge of Aspen, Prism, MS Office & Excel, G-Suite tools and WordPress is required;
Possess excellent interpersonal skills;
Ability to communicate effectively, both orally and in written form, with staff, students, clients (proven ability to relate to clients both in person and on the phone);
Excellent organizational and time management skills, with proven ability to multi-task;
Knowledge of Ministry of Education OnSIS guidelines and Ontario Secondary School (OSS), Ontario Secondary School Diploma (OSSD) and Secondary School Graduation Diploma (SSGD);
Secondary experience preferred; and
Preference will be given to candidates with working knowledge of Alternative and Continuing Education programs.
Applicant Self-Identification Questions
The information collected in Apply to Education is used to monitor WRDSB’s progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.
We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information). Information is collected pursuant to Ontario’s Education Equity Action Plan (Ministry of Education), PPM 165 and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.
If you prefer not to answer any of the Self Identification questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact humanresources@wrdsb.ca.
The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.
We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:
First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons of marginalized sexual orientations, gender identities, and gender expressions.
We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.
Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.
While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.
