FOI Records Clerk (E)

FOI Records Clerk (E) Freedom of Information Office Educational Services Applications from employees from within the Board as well as external applicants will be accepted. However, applicants will be considered in the following order: 1) Qualified permanent ESS/OSSTF Bargaining Unit employees. 2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units). Reporting to the Privacy and Records Information Management Officer the successful applicant for this Education Support Staff position Level E will work 35 hours per week, 12 months per year, effective as soon as possible. Hours of Work: TBD Responsibilities Assisting the Privacy and Records Information Management Officer with processing access to information requests under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and supporting external requests for records and transcripts.Facilitate archive retention, coordination and tracking in accordance with the Board's Administrative Procedure and records retention schedule.Manage the year-end turnover and retention of the Special Education files (Psychology, Speech-Language and Social Work).Collate, review and prepare documents for disclosure in accordance with Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).Assist with searching for records requested by members of the public under MFIPPA and the Education Act, i.e. Transcripts, OSR's, Special Education records.Analyze transcripts and student records to ensure graduation requirements are met, i.e. credit calculations, missing credits and diploma requirements.Respond to telephone and email queries, fulfill transcript/diploma orders, transfer OSR's to other institutions ensuring proper request form is received and retained. Scan into the Electronic Document Management System files that require long term retention; Other duties as assigned. Qualifications A Post-Secondary Diploma in Information Management or a similar discipline is required;3-5 years of experience with processing FOI requests and applying knowledge of privacy legislature; Knowledge of federal, provincial and municipal access and privacy legislation is imperative; Experience with imaging software (e.g. Laserfiche) is an asset; Ability to work collaboratively as a member of a team; Working knowledge and experience with Trillium, MS Office, Word Press, Excel, GSuite, required; Possess excellent interpersonal skills; Able to communicate effectively, both orally and in written form, with staff, students and the community; Possess excellent organizational and time management skills; Possess the ability to complete assigned duties with minimal supervision; and Previous work experience in a secondary school office would be an asset. Applicant Self-Identification QuestionsThe information collected in Apply to Education is used to monitor WRDSBs progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information). Information is collected pursuant to Ontarios Education Equity Action Plan (Ministry of Education), PPM 165 and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB. If you prefer not to answer any of the Self Identification questions, you can select prefer not to answer. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact humanresources@wrdsb.ca. The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and wellbeing of our students and who demonstrate a commitment to equity and inclusion in the classroom. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to: First Nations, Métis and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities; and persons of marginalized sexual orientations, gender identities, and gender expressions. We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities. While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.