Administrative Assistant / Adjoint.e administratif.ive

Requisition ID: 361459

Competition #: NU-24-037
Position Control #: 134-71205-A231-01/234-71592-A231-01

Posting End Date: Open Until Filled

City: St. Pierre-Jolys

Site: Southern Health-Santé Sud

Work Location: Centre medico-social De Salaberry District Health Centre/Repos Jolys

Department / Unit: Administrative Assistant

Job Stream: Non-Clinical

Union: Exempt

Anticipated Start Date: As mutually agreed

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: Up to 7.75 hour shifts

Wage Rate: As per Non-Union/Management Salary Scale

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Summary:

Reporting directly to the Site Lead, the Administrative Assistant is responsible for providing administrative support to the Community Health site. This includes reception services, general office duties, records maintenance and other duties as required.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Qualifications:

• Administrative Secretary course from a recognized education institution or equivalent combination of education and experience
• Demonstrated proficiency in Microsoft Office Suite of products including Word, Excel, PowerPoint, Outlook
• A minimum of two years related experience
• Experience maintaining records, data entry and compiling statistics
• Effective oral and written communication skills including courteous telephone manner
• Demonstrated strong interpersonal and effective organizational skills
• Team player with ability to work independently and with minimum supervision
• Knowledge of PHIA, privacy laws, regulations and standard procedures
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
• Demonstrated ability to meet the physical and mental demands of the job
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
• Good work and attendance record

Conditions of Employment:

• Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate
• All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
• Requires a valid Class 5 driver’s license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.