Secretary III

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 404-24-713505517

Posting End Date: November 7, 2024

City: Winnipeg

Work Location: MacCharles

Department: Medical Oncology & Hematology

Union: CUPE FS

Hiring Status: Permanent

Anticipated Start Date: November 18, 2024

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $21.436, $22.079, $22.741, $23.424, $24.127, $24.849

Job Summary:

Reporting to the Physician Services Manager, the incumbent is responsible for secretarial support for the Department of Medical Oncology and Hematology. Responsibilities include scheduling and organizing meetings, coordination of rounds, taking minutes, maintaining schedule of physicians, preparing correspondence such as agendas and memos, data entry and other general office duties. The incumbent assists with special projects, assists in research grant proposals and other related duties as required. The incumbent serves as a back-up to complete timekeeping for the department.

The incumbent has the ability to coordinate workflow and meet deadlines with frequent interruptions, exercises sound judgment, maintains confidentiality, and is willing to assume a variety of assignments as required. The candidate must be a self-starter, have the ability to work independently or in a team setting with minimal supervision and be capable of carrying out the duties of this position with diplomacy, tact, and professionalism.

Qualifications:

Required:

• Successful completion of a recognized administrative or secretarial training program from an accredited educational institution or a combination of education and experience can be considered as determined by CancerCare Manitoba
• Minimum two years’ experience in a senior secretarial position
• Medical terminology, transcription and minute taking skills
• Demonstrate proficiency in the use of Microsoft Office (Word, Excel, Power Point and Outlook)
• Satisfactory employment record
• Must be able to legally work in Canada

Will be assessed during the interview process:

• Ability to work both independently and as a member of a multi-disciplinary team
• Excellent interpersonal, communication, organizational, customer service and problem-solving skills
• Ability to adapt to stressful situations
• Ability to maintain a high level of confidentiality

Preferred:

• Previous experience within a health care setting
• Previous experience within a unionized setting

Asset:

• Bilingual (English/French)

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.