Description
YORK CATHOLIC DISTRICT SCHOOL BOARD
Invites applications for the position of:
Secretary, Psychological Services
Exempt Level 2B (Salary $55,558 - 58,554 per annum)
Position Summary:
Under the direction of the Lead & Manager of Psychological Services, Mental Health Lead, Supervisor of BRS & ABA, the Secretary, Psychological Services performs various clerical duties to assist and support the Psychological Services, Mental Health Services, Behaviour Resource Services and ABA Services departments.
Major Responsibilities:
Coordinate request for exchange of information to/from various external stakeholders as well as receiving and responding information from outside agencies, track flow of information, enter into the electronic database and distribute information to appropriate staff members.
Perform various administrative support tasks for the Psychological Services, Behaviour Resource Services, ABA Services and Mental Health Services departments including but not limited to scheduling meetings, preparing meeting minutes, uploading of forms, preparing letters and maintaining and ordering department materials, preparing and supporting in-service delivery.
Prepare a variety of documents, memos, letters and reports for the Department Staff
Assemble, and organize relevant data (spreadsheets) to assist in budgeting, contracts, monitoring/reconciling and reporting.
Create, update and maintain all department(s) information using various software programs and prepare reports as required.
Create and maintain filing system, records and shared drives of Psychological Services, Behaviour Resource Services, ABA Services, and Mental Health Services documents in compliance with Board policies and Freedom of Information, Standards of the College of Psychologist of Ontario, Ontario college of Social Workers and Social Service Workers and Protection of Privacy Act.
Provides back up support to the secretarial team during peak periods, such as data entry or processing of forms.
Other duties as assigned.
Qualifications and Experience:
Administrative Assistant courses or certificate.
1 to 2 years of previous work experience.
Skills and Competencies:
Excellent verbal and written communications skills.
Well organized and attentive to details.
Solid working level knowledge of Google Suite, Microsoft Office, GAFE.
Excellent oral communication and interpersonal skills to respond to calls, emails, and/or inquiries, and to liaise with staff across the department/organization
Excellent time management skills required.
Interested applicants may apply until the close of business on June 27, 2024.
Thank you for taking the time to apply for this position. We appreciate your interest in the York Catholic District School Board, however, only applicants selected to continue to the interview process will be contacted by Human Resources.
Commitment to Equity
YCDSB is an equal opportunity employer committed to providing an environment of diversity and employment equity and is dedicated to creating a workplace culture of inclusiveness that reflects the diverse communities that we serve.
We are proud to have built a culture that thrives on idea-sharing and collaboration, always finding ways to continue to create a warm, welcoming and inclusive work environment. We are committed to being an equitable employer, providing an inclusive environment for a diverse workforce, including but not limited to, women, persons with visible and invisible disabilities, Indigenous persons, and ethnic visible minorities.
Accessibility
The Board is committed to creating an accessible and inclusive workplace.. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.
Diversity and Inclusion
Consistent with the YCDSB’s commitment to fostering a diverse workforce, we especially welcome applications from individuals who would contribute to the further diversification of our staff, including but not limited to, those who are members of groups protected by the Human Rights Code. You are invited to voluntarily indicate if you identify as such a person. This information will be kept confidential.
Enhanced Police Information Check (E-PIC)
As a condition of employment with the York Catholic District School Board, successful candidates will be required to submit an Enhanced Police Information Check (E-PIC) through Sterling Backcheck prior to commencing employment with the Board (valid if issued within the last 12 months).
Mission Statement
Guided by Gospel Values and Catholic Virtues, in partnership with home and Church, we educate and inspire all students to reach their full potential in a safe and caring environment.
Vision Statement
Our students will become creative and critical thinkers who integrate Catholic Values into their daily lives, as socially responsible global citizens.
Catholic Education Centre
320 Bloomington Road West, Aurora, Ontario L4G 0M1 - (905) 713-1211
John De Faveri
Interim Director of Education
