Administrator, Project Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Faster.Smarter.Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canadas #1 utility construction provider and were looking for a Project Administrator to help us get there!

Reporting to a member of the Project Team, the Project Administrator will be responsible for supporting the daily activities of the job site.

What You'll Do Here:

• Learn, interpret, and applies organizational policies, rules, and regulations.
• Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance.
• Handle invoices with respect to distribution to appropriate departments for approval.
• Establishes accounts with local suppliers for miscellaneous items for the site.
• Assists with the creation and submission of project billing.
• Coordinates and prepares job packages including locates, permits, materials.
• Ensures and assists in the completion of accident reports.
• Meets and greets all visitors in a positive friendly manner.
• Maintains an organized filing system on site.
• Performs other duties and responsibilities as required.
• Repetitive movement (data entry).
• Able to perform in a fast-paced environment.
• Prolonged sedentary positioning.
• Travel to site locations will be required.
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

What You Bring to the Team:

• 1-2 years experience as a Project Administrator in a construction industry.
• Superior written and verbal communication skills (preparation and proofreading of documents).
• Experience working with SAP is an asset.
• Ability to show discretion with confidential and/or personal material.
• Ability to work well under pressure and meet deadlines with poise and confidence.
• Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.).
• Ability to work independently as well as a member of a team.
• Professional interaction with all levels of staff within the organization from front line to senior executive.
• Always exhibit a polite and professional manner.
• Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).
• Be a champion of inclusion and diversity.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.