Administrative Professional, Administration

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

Our Vancouver office is looking for an Administrative Professional to join the Administration team and own the following responsibilities:

• Handling all facilities matters; heating and hydro needs, maintenance orders, clean up after office functions, Nspace management, monitor desk equipment for missing equipment, overall cleanliness of office, morning and afternoon check of all office areas (clearing dirty dishes, loading dishwasher, garbage etc. )
• Onsite Vendor contact
• Building contact, responsible for communicating building matters
• Front desk reception support, seated at the reception desk from 10 am to 2 pm daily (break coverage, client meeting, boardroom prep and clean up, potential clients, couriers, staff needs)
• Assist with answering all incoming calls (Vancouver, Langley and Victoria offices)
• Responsible for BDO and ISO required security measures - visitor sign-in, visitor badge allocation, access card activation/deactivation
• Partner Parking set up and payment management
• Mail management
• Booking and maintaining boardroom calendar
• Handle all office and kitchen supply ordering
• Oversight of all office catering (ordering, delivery, invoice payment)
• Back up for AP matters
• Reception back up

How do we define success for your role?

• You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration
• You understand your client’s industry, challenges, and opportunities; client describe you as positive, professional, and delivering high quality work
• You identify, recommend, and are focused on effective service delivery to your clients
• You share in an inclusive and engaging work environment that develops, retains & attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development.

Your experience and education

• You have at least 2 year of experience in an administrative capacity; experience with accounting or public practice would be an asset
• Bilingualism would be considered an asset
• Actively demonstrate confidentiality, tact and discretion in handling information of a sensitive nature
• Strong organization skills and high attention to detail
• Strong interpersonal and communication skills and the ability to support multiple teams virtually
• Strong continuous learning skills to successfully adapt to changing work needs
• Excellent time management skills and the ability to prioritize work and be flexible when priorities shift
• Experience with Workday would be an asset

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2024. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.

• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.

• We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.

Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.

Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct: Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our careers page.