Executive Assistant, Advisory (12-Months Contract)

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

Our Montreal office is looking for an Executive Assistant to join the Advisory team and own the following responsibilities.

Key Accountabilities and Responsibilities

• Support partners in achieving operational goals and implementing objectives;
• Assist in leading strategic group initiative project streams to support the development of corporate vision;
• Act as a representative and ambassador for the accountable partner, facilitating communication and working independently with the firm’s leadership team as required;
• Support administrative tasks including scheduling & organizing meetings, travel arrangements, managing calendars, preparing reports as required;
• Organize and prioritize activities and strategies, taking into consideration a wide variety of time scales;
• Draft talking points on an array of topics as required, and ensure that the partner is prepared and in possession of information and materials required for meetings and other scheduled events;
• Proactively anticipate the needs of the partners, and ensure accuracy, coordination, and prioritization/optimization of partner’s time;
• Solicit input from and coordinate with firm leadership to track, monitor, and follow the progress of projects, revenues, action items, and business strategies that emanate from the partner and their team;
• Prepare reports for leadership regarding project status, revenues and keep leadership informed of project direction;
• General Administrative duties include but are not limited to: photocopying, scanning, report binding, typing various communication & documentation correspondence, mass mailing;
• Assist with partner expense reports, resource planning, and time entry;
• Provide ongoing administrative support to the team including, proposals, presentations, meeting minutes and more;
• Client interaction to support coordination of payments, information requests and follow-ups;
• Assist with Reception coverage as required, greeting clients when appropriate; and
• Perform other duties as assigned.
  

How do we define success for your role?

• You demonstrate BDO's core values through all aspects of your work: Integrity, Respect and Collaboration
• You understand our client’s industry, challenges, and opportunities; clients describe you as positive, proactive, professional, and delivering high-quality work
• You identify, recommend, and are focused on effective service delivery to our clients
• You share in an inclusive and engaging work environment that develops, retains, and attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development.

Education and Professional Skills/Knowledge

• You have three to five+ years of working experience in an executive assistant role or similar role;
• You have an Office Administration diploma or other relevant education an asset;
• Prior working experience at a professional services firm an asset;
• You have excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook);
• You have the ability to prioritize workload and the flexibility to manage multiple tasks;
• You are able to work quickly and take on more responsibilities over time;
• You have the ability to work in a deadline-driven work setting and deal with confidential information;
• You have strong problem solving, analytical, and communication skills both written and oral;
• You value teamwork, client service, and quality in detailed work;
• Fluent in French;
• You have excellent written and oral communication.

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2025. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.

• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.

• We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.

Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.

Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct: Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

With your consent, BDO Canada may use AI technology (Microsoft Copilot) to transcribe during preliminary conversations, solely for the purpose of note-taking and not for other purposes, such as resume review, evaluation or selection of candidates.

More information on BDO Canada’s Privacy Policy can be found here: Privacy Policy | BDO Canada

Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our careers page.

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above