PSP/Mess Administrative Assistant

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

As an Administrative Assistant for the Senior Manager Personnel Support Programs, they will ensure the collection of necessary documentation and arrange topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support for the Senior Manager including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. They schedule and arrange appointments, meetings, and travel schedules. They provide administrative support for budget, taskings and campaigns. They assist the Mess Manager with inventory, accounting and clerical support.

Education, Certifications and Licenses

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field.

OR

High school diploma and several years' experience in administration

Experience

In office administration

In data entry, data manipulation, record-keeping and retrieval techniques

In maintaining filing systems

In drafting correspondence and reports

In basic accounting

In organizing meetings, events and conferences

In transcribing notes and minutes taking

In making travel arrangements and travel claims procedures

In preparing presentation materials

In using software for word processing, spreadsheets, presentations, databases, e-mail and Internet browsing

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership

English Essential / Bilingual (English and French) an asset

Reading: Advanced

Writing: Advanced

Oral: Advanced

Health Benefits: Prescription Drug Reimbursement, Health Spending Account, Virtual Primary Care (Telemedicine), Employee and Family Assistance Program, Mental Health Support, Travel Insurance, Dental and Vision Benefits, Life Insurance, Long-Term Disability Insurance, and Accidental Death and Dismemberment Insurance.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

Perks: Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits

This is an on-site position with an assigned work location.

As part of the selection process, the successful candidate must successfully complete a Reliability status security screening.

May 5, 2025.

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.