Description
Permanent Part Time (.643 FTE - 22.5 hours/week) School Secretary
Ecole Centennial School
Competition #3641
The Chinook School Division is proud to serve nearly 6,000 students in 60 schools, with over 1,000 collegial and student-centered teachers and support staff. We are a vibrant and progressive school division located within Saskatchewan's great Southwest. Our Division is committed to our guiding principles; Communication, Shared Responsibility, Positive Relationships and Ongoing Monitoring and Improvement. The Division affirms the right of all students and staff to be contributing members of a school community that is safe, caring and respectful of all people.
Chinook is committed to supporting diversity and inclusion in our schools and workplace as indicated in AP 176. Successful candidates are expected to:
understand the importance of supporting a welcoming environment
present a positive attitude towards inclusion and diversity
identify opportunities to support inclusion and diversity; and
take meaningful action
Start Date: ASAP
Chinook School Division is seeking a Secretary to work 4.5 hours/day on student attendance days at Ecole Centennial School. The Secretary is a team member who, in cooperation with the Office Manager, is responsible to the Principal for ensuring that the school office functions in an efficient and effective manner. This position requires the performance of secretarial/clerical tasks and related office functions to provide support for the principal, school staff and students.
Required Qualifications:
Must possess excellent interpersonal skills
Possess a Grade 12 education
Certificate in secretarial training at an institution or equivalent as recognized by the Board is an asset
Experience as Secretary/Office Manager within a school is an asset
Superior knowledge of business English, spelling, and punctuation
Knowledge in basic accounting practices
Knowledge in the operation of equipment, such as photocopier, fax, telephone, and computer
Knowledge of methods and procedures used in maintaining an office
Previous experience or knowledge working within parameters of the Local Authority Freedom of Information and Protection of Privacy Act is an asset
Duties:
Perform receptionist duties by greeting visitors and parents, assisting with the intercom system, answering the telephone, ascertaining the nature of business, providing information or redirecting inquires as required
Help track and monitor student attendance
Perform various computer, word processing and typing responsibilities such as forms, school programs, correspondence, exams, student handbooks, school communication, newsletters, schedules and a variety of reports as directed
Operate computer-based programs for accounting, student and personnel information as required
Enter data and generate monthly and other reports in the student information, accounting and administrative systems as required by the Principal and Division Office personnel
Promote the vision, mission, principles and goals of the Chinook School Division
Update and monitor the school’s social media accounts
Hold in confidence, safeguard and protect all confidential information against disclosure
Benefits:
Defined Benefit Pension Plan
Employee benefit package
Positive work environment
Pay range: $19.25 to $25.73 per hour
Applications must be submitted prior to 3:00 p.m. on November 8, 2024.
For more information about this position, please contact Mark Reiter, Principal, at 306-778-9240. Please submit your application to the attention of Ken Garinger, Superintendent of Human Resources.
Please note: all successful applicants must agree to a Criminal Record Check including a Vulnerable Sector Search as a condition of employment.
Only those applicants selected for an interview will be contacted.
By virtue of the submission of the application, the applicant agrees that the Director or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.
