Description
SUMMARY OF THE POSITION
Person who performs work related to personnel management, financial management, work organization and planning for the execution of complex administrative tasks by compiling and analyzing data.
This job title also includes the person who is responsible for the administrative operation of a department and who oversees the department's internal and external relations. She/he is responsible for the activities of the department's office personnel.
SPECIFIC FUNCTIONS
Under the authority of the Coordinator of the Elders' home, the person: * Assists in the planning, organizing and controlling of the administrative work of her or his department;* Participates in meetings and takes meeting minutes;* Prepares schedules of the Elder's home departments; * Ensures the replacement of any employee absent whether it is planned (holidays) or unplanned (e.g. sick) according to the organization's policies, procedures and protocols; * Ensures that the recall lists are sufficiently filled to guarantee the replacement of any employees; * Maintains a constant communication with the management team about the situation at the Elder's home, especially the staffing situation (absences, no-show, needs for employees); * Performs a round at 9am to know which employees need to be replaced and do the same at 4pm; * Provides a daily status on the shift coverage and the absences of the day;* Provides a state of situation on the shifts for the weekends;* Collaborates with his/her supervisor;* Carries out other tasks usually assigned to an Administrative Technician upon the request of her/his supervisor.
Education: * Must have a Diploma of College Studies (DEC) in Administration in accounting, management techniques and office technology or other appropriate college discipline of a school recognized by the competent ministry. This job also includes people who hold a college certificate diploma in administrative techniques.
Experience:
- Two years of relevant experience
Knowledge and Abilities:
- Excellent knowledge of routine office work, administrative theory, systems, techniques and practice;
- Excellent working knowledge of computer applications, especially Microsoft Office (Word, Excel and Powerpoint), Virtuo is an asset;
- Be able to work under pressure;
- Excellent communication skills, both written and oral;
- Well organized;
- Teamwork capabilities;
- Ability to work in a team and to establish harmonious interpersonal and interprofessional relationships.
- Autonomous, flexible and discrete;
- Practical, proactive and attentive to detail;
Language:
- Fluent in English and Cree;
- Fluency in French is an asset;
Other:
- May be occasionally required to work outside regular hours when requested;
