Senior Executive Assistant

Enjoy working in a dynamic environment? Keep reading!

• Provide excellent executive support to four partners.
• Proactively support partner day-to-day needs.
• Complex calendar management support to partners including proactively identifying and resolving conflicts.
• Inbox management, including maintaining, organizing, and escalating time-sensitive emails and approvals.
• Prepare expense claims for processing.
• Time entry and modifications on behalf of the partner.
• Provide support during virtual and in-persons meetings and events (room reservations, catering orders, on site participation).
• Coordinate complex travel arrangements aligned to travel policies.
• Draft and send internal and external communications.
• Develop internal network and build effective relationships with external clients.

As a member of Executive Support Services team, within Central Business Services, we strive to leverage appropriate firm resources to manage, own and minimize administrative tasks for partners. We handle issues related to working on behalf of, and alongside, partners. We work to advance our careers, grow our network while continually developing.

You have the following:

• Minimum 5+ years of executive support experience in a professional, customer-service driven and fast-paced environment.
• Previous experience in a professional services firm is an asset.
• A focus on customer service excellence, enhanced quality, attention to detail, confidentiality, and continuous improvement.
• Solutions-driven, forward-thinking, and able to troubleshoot strategically.
• Take initiative and be proactive in making decisions and completing tasks.
• Collaborative, skilled at building effective relationships and a professional network.
• Flexible, embracing change with enthusiasm and able to pivot quickly.
• Demonstrated proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint); able to learn new technologies and tools.
• Ability to manage highly confidential information demonstrating discretion and good judgement.
• Ability to manage priorities in a fast-paced environment.
• Ability to anticipate needs, demonstrate resourcefulness, and apply critical thinking to act proactively.
• Ability to work with minimal supervision and direction.
• Fluency in French and English, for both oral and written communications (due to the nature of the role having interactions with National & Global clients, English is required for this position).
• Flexibility to work overtime when required.

The Deloitte hybrid work model strives to provide flexibility to practitioners by empowering them to make purposeful choices around where and how they work. However, there are some roles within our firm that do require location-specific work, which includes this role. As such, there will be times where various business needs will require that you work in person from the Deloitte offices in Montreal.

The salary range for this position is $58,000 - $96,000, and individuals may be eligible to participate in our bonus program. Deloitte is fair and competitive when it comes to the salaries of our people. We regularly benchmark across a variety of positions, industries, sectors, targets, and levels. Our approach is grounded on recognizing people's unique strengths and contributions and rewarding the value that they deliver.

Our Total Rewards Package extends well beyond traditional compensation and benefit programs and is designed to recognize employee contributions, encourage personal wellness, and support firm growth. Along with a competitive base salary and variable pay opportunities, we offer a wide array of initiatives that differentiate us as a people-first organization. Some representative examples include: $4,000 per year for mental health support benefits, a $1,300 flexible benefit spending account, 38+ days off (including 10 firm-wide closures known as "Deloitte Days"), flexible work arrangements and a hybrid work structure.