Description
Job Summary:
Under the direction of the School Secretary and Principal to assist in maintaining the efficiency and continuity of the operation of the school to assist in communications with staff, students and parents. Duties may vary but will include some of the following:
Major Duties:
1. Provide clerical support
type letters, reports, evaluations, newsletters and information to parents from school principal as well as from individual teachers; provide typing support to academic staff
photocopy materials for school use
open, scan, sort, distribute and file Board and postal mail; collect and post outgoing mail
organize and maintain school files; retrieve files, documents and forms for administration and teachers
order films for school by phone
assist teaching staff with input and printing of report cards
maintain petty cash
2.Assist with the process of purchasing of school texts and consumables
sort staff purchase requests, type on appropriate forms and forward to the purchasing department
on delivery of order, check delivery against invoice, stamp texts, sort and distribute delivered material to staff
send appropriate invoices and forms to accounts payable department
trace missing shipments
maintain adequate supplies
record and maintain the school supply accounts
3.Assist in maintaining school attendance records for staff and students
on a monthly basis check the teacher registers (daily student attendance) and prepare the monthly attendance report for the principal's review and signature
report teacher absences on computer to dispatchers and request supply, if needed
administer the student safe arrival program -twice daily check each class' attendance folder -if students don't arrive and parents don't call, then call parents
4.Assist in maintaining the school's teacher and student records
register all new students to the school completing all the necessary forms and providing parents with information
obtain student records from prior school if necessary and give them to the appropriate staff
prepare transfers and necessary documents when a student leaves the school
update each student file annually
5.Assist school public relations and communications
present at all times a positive image and response to the public
receive and respond to telephone callers and individuals courteously, in taking messages, in supplying information and in directing callers or visitors to the appropriate person
inform parents or guardians of any potentially serious problems
maintain and protect confidentiality of all matters pertaining to staff and students
6.Perform such Other Duties as may be assigned by the Secretary or Principal
Equipment Used:
computer/printer, electric typewriter, photocopier, adding machine, P.A. system
Qualifications:
1. Secondary School Diploma with an emphasis in job-related areas of study, and up to six months related employment experience; and/or an equivalent combination of formal education and related employment experience;
2. Proficiency in word processing and computer keyboarding skills.
3. The ability to relate effectively to students, parents, and academic staff.
This is a 21 hour per week, permanent 10 month position.
The current work schedule for this position is Monday to Thursday 9:00 a.m. - 1:00 p.m. and Friday 9:00 a.m. - 2:00 p.m.
The DDSB is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. We encourage submissions from candidates who represent the various dimensions of diversity. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
