Description
EIPS is recruiting a permanent full time Business Manager I at Ardrossan Elementary.
Ardrossan Elementary serves approximately 610 students in kindergarten to Grade 6, with 29 teaching staff and 13 support staff. The school is located in Ardrossan, AB, approximately 10 minutes east of Sherwood Park, AB.
Ardrossan Elementary is a dual-track school offering an English program and a French Immersion program, both known for their strong emphasis on academics and leadership. Ardrossan Elementary community believes all students can succeed in our respectful, safe and caring learning environment. Ardrossan Elementary is also a designated Play and Learn at School (PALS) pre-kindergarten site within the Division.
Commencing November 18, 2024
32.5 hours per week (Monday to Friday - 6.5 hours per day)
EIPS offers a comprehensive benefit package for permanent employees
Open to internal and external applicants
Click on “Sign in With Employee Email” to be considered an Internal Applicant
Key Duties/Responsibilities
FUNCTION AND PURPOSE OF POSITION
Reporting to the Principal/Assistant Principals, this position is responsible for the reporting and monitoring of all financial aspects of the school, operating under the policies and procedures of Elk Island Public School Division. Providing expertise in establishing and maintaining business processes that achieve consistencies, efficiencies, and effectiveness in the workflow. Offering advice in establishing and implementing strategic business plans relating to budget and administration. A Business Manager will have a high level of responsibility in these areas: School Generated Funds (SGF), monthly budget monitoring and analysis, and purchasing, as well as a multitude of other responsibilities, examples of which are listed below.
Financial and Accounting Systems
Assist the Principal in administering and monitoring financial transactions
Maintain accurate and up-to-date computerized financial records in Atrieve, Rycor Fee Management, and Spend Dynamics systems
Run and review monthly Operating and SGF reports
Provide the Principal with monthly reports and reconciliations for his/her approval
Liaise with Financial Services
Assist the Principal in preparing financial projections
Collect, code and review monthly P-card (Purchase Card) transactions
Act as one of the bank signing officers (if applicable)
Assist the Principal in drafting the budget using MyBudget File
Collect and verify funds from various sources - school fees, special events, etc.
Post fees to applicable students’ account
Per policy, define and calculate fees in consultation with appropriate staff members
Review School Generated Funds with appropriate staff throughout the year
Verify, code, and enter accounts payable invoices
Record monthly journal entries
Receive, prepare, and enter bank deposits
Take deposits to the bank
Reconcile Moneris statement monthly (if applicable)
Reconcile SGF Overpayment Account monthly
Calculate and compile quarterly GST reports, filing before due
Monitor the collection of school fees and send them to Collections as per procedure
Purchasing
Initiate and purchase equipment, furniture and textbooks in accordance with Admin Policies
Purchase material requested by staff as approved by administration
Create purchase requisitions in Atrieve
Receive and inventory supplies upon arrival
Verify that requested expenditures fall within budget allocation
Payroll
Collect and input classified/certificated records and verify all payroll information as per EIPS procedure
Collect and verify all certificated/classified substitute information and verify GL codes
Contact and arrange for substitute classified and/or certificated staff
Liaise with Payroll Department
Ensure all classified/certificated payroll is completed in a timely manner according to the EIPS payroll calendar
Absence Management - daily maintenance and verification of absences and GL codes
Secretarial and Other Related Duties
Answer telephone, record and distribute messages
Address inquiries from students, parents and staff
Assist secretarial colleagues in completing tasks
EDUCATION AND EXPERIENCE
Education
High School diploma
A recognized post-secondary Diploma in Accounting or an equivalent program
Equivalent combinations of directly related post-secondary education and experience may be considered
Experience
Minimum of one to three (1-3) years of related experience in a school or office environment
KNOWLEDGE, SKILLS AND ATTITUDES
High degree of proficiency in office computer applications such as MS Office, computerized accounting
Familiarity with Atrieve, PowerSchool, Rycor, Spend Dynamics, MyBudget File and Permission Click is an asset
Excellent oral and written communication and interpersonal skills
Strong prioritization, organization, multitasking, problem-solving and time-management skills
Ability to work independently
Strong ability to adapt and manage change with frequent interruptions
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Personal suitability
For further information, contact Daniel Verhoeff, Principal, at 780-780-922-2066 or email daniel.verhoeff@eips.ca.
Only online applications will be accepted.
Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.
If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or email info@applytoeducation.com.
