Description
NOTICE OF M.A.S.S. VACANCY
Position: Health and Wellness Administrator - Attendance
Salary Range: Band 2 - $59,641.00 - $71,123.00
Location: Human Resources, J.W. Singleton Education Centre
Work Schedule: 35 hours/week
Effective Date: October 15, 2024
Position Summary:
The Health and Wellness Administrator coordinates and provides high level administrative support to all areas in the Health and Wellness Department. The position ensures the flow of general administrative support work on a day-to-day basis including assisting with wellness initiatives and with the Attendance Support Program while providing front line quality customer service.
Key Responsibilities:
Processing confidential documents.
Creates and maintains confidential files filing, archiving and retrieving files in accordance with applicable legislation.
Supports Employee Health and Wellness’ social media and website
Assists with creating, preparing, organizing and presenting wellness presentations and communication material
Collaborates with third party agencies pertaining to employee wellbeing
Supports the Attendance Support Program with running reports, sending communication to employees, and other duties as assigned
Reviews documents received to ensure policy and procedure have been adhered to.
Accurately scans time sensitive medical documentation into employee files ensuring confidentiality.
Duties as assigned.
Provides support and customer service to all employees at all levels of the organization.
Effectively deals with potentially confrontational situations Identifies and escalates issues as they arise and as needed.
Qualifications:
One (1) year relevant work experience in a large unionized environment.
One (1) year College Diploma in HR Administration or Office Administration, or equivalent.
Experience working with Microsoft Office (Word, PowerPoint, Excel), Google Suite (Docs, Sheets, Drive, etc), Parklane, design software and other internal human resources information systems.
Proficient data management skills (excel)
Proficient Office administration experience (Includes, filing, scanning).
Knowledge of medical terminology.
Ability to handle a heavy workload and multiple tasks.
Excellent organizational, attention to detail, problem solving and strong interpersonal skills.
Ability to take the initiative and work with a minimum amount of direction.
Applications, along with your resume and other supporting documents must be submitted through Apply to Education - www.applytoeducation.com by 4:00 pm on Thursday, September 26, 2024
Job Category: MASS (Management & Professionals) - Job Code # 3905620
We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.
Applicant Self Identification Questions:
As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:
Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.
Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools - General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:
valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.
We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.
The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).
Questions about this collection may be directed to Elena Alamiie - Manager, Recruitment, Selection and Staffing at alamiiee@hdsb.ca
Accommodation:
Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.
Wellness:
The HDSB is committed to providing a respectful and healthy work environment.
