Description
Human Resource Services and Staff Well-Being
PASS Grade 3 $ 66,708 to $75,082
A bout the Board
The Hamilton-Wentworth District School Board (HWDSB) is committed to learning, equity, engagement and innovation. We are guided by our vision, Growing Together, the mission that every student experiences a sense of belonging and engages in dynamic learning to reach their potential and build their own future, and our values of Compassion, Dignity, Trust, and Joy to guide our daily work and ensure that we honour the unique identities and needs of all. Proudly serving a community of approximately 50,000 students in the City of Hamilton and surrounding area, HWDSB operates across 80 elementary schools, 13 secondary schools and 1 Adult Learning Centre, in addition to providing support and service to approximately 8,800 staff members.
Staff Wellness
At HWDSB, staff wellness is a priority. We are committed to co-creating and fostering an environment where staff feel safe, valued, and supported. We are continuously striving to support the needs of our diverse community and actively work to foster and maintain a culture of human rights.
Our holistic Staff Wellness program has been designed to support employee’s well-being in all dimensions of health. As one part of this comprehensive program, all staff as well as their dependents have access to free and confidential supports through our Employee and Family Assistance Provider (EFAP), in addition to many other program components.
About the Role
Reporting to the Manager, Recruitment & Staffing, and through the direction of the Staffing Officer; the incumbent will support the operational requirements of scheduled staffing processes for certain employee groups. The incumbent will act as a key liaison to a variety of internal and external collaborators and provide confidential staffing support to the Human Resources staffing functions.
Strong customer service focus with an equally strong work ethic and the demonstrated ability to deal with competing priorities, multiple demands, and constant deadlines.
Duties include but are not limited to:
Organize the flow of confidential information related to scheduled staffing processes including input and maintenance of employee information in the HRIS system
Process pay memos, salary, vacation allocation and position changes resulting from job postings in HRIS system
Support the coordination of staffing timelines, job postings, and interview processes for specific employee groups
Participate on interview panels as needed
Participates in on-boarding and orientation processes for new hires
Termination of occasional employees who have not achieved Collective Agreement requirements to remain active as an occasional employee
Calculate, maintain, and update seniority service based on Collective Agreement language
Maintain employees in LTO positions in HRIS system
Calculate experience for pay grid levels based on difference Collective Agreement language
Ensure payroll deadlines are met with all changes required in HRIS system.
Coordinate the storage and retention of confidential staffing records in accordance with privacy legislation and the Boards retention schedule
Qualifications :
Completion of post-secondary education in Human Resources Management combined with a minimum of two years of experience in a human resources capacity in the public sector or equivalent as determined by the Board
Ability to effectively manage multiple conflicting demands in a fast-paced environment
Excellent interpersonal and communication skills related to problem solving and conflict resolution including the ability to manage sensitive employee issues with tact and diplomacy
Customer service-oriented approach with strong communication, planning, organizational, and time management skills
Proficient computer skills including HRIS systems, database management systems and Microsoft Office
Demonstrate an anti-oppressive/anti-racist understanding and be responsive to the needs and interests of diverse collaborators
Demonstrated commitment to working in a diverse school community and/or work environment
The successful applicant may be required to work after hours during peak workload periods
Deadline for submission is 4:00 p.m. on October 2, 2024
Employment Equity Statement
Hamilton-Wentworth District School Board (HWDSB) is committed to building inclusive learning and working environments where students see themselves reflected in the curriculum, staff population, physical surroundings and the broader community.
HWDSB’s mission is to empower students to learn and grow to their full potential in a diverse world. Guided by this mission, HWDSB strives to build a workforce that embodies the values of human rights, equity, diversity and inclusion, while reflecting and welcoming the diverse and distinct identities, experiences and needs of our students and our communities.
HWDSB seeks qualified candidates who share our commitment to equity and inclusion, and who will contribute to the vision of creating inclusive and equitable outcomes. HWDSB especially invites and welcomes applications from:
Indigenous Peoples (e.g., First Nations, Métis and Inuit peoples).
Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin (e.g., Black and racialized communities, immigrant communities, etc.).
Persons with visible and/or invisible (physical and/or mental) disabilities.
Persons who identify as women.
Persons of marginalized sexual orientations, gender identities, and gender expressions. (i.e., Two-spirit and LGBTQIA+).
As part of HWDSB’s commitment to employment equity and removing barriers to groups that have faced and continue to face barriers in employment, we invite all applicants to complete a voluntary questionnaire that collects identity-based information. The voluntary questionnaire is on the Apply to Education application page for this position.
HWDSB is committed to providing accommodation throughout the recruitment and selection process, based on any human rights protected grounds. If you require accommodation, please notify us in advance and we will work with you to meet your needs.
Land Acknowledgement
HWDSB is located on ancestral Anishinaabe and Haudenosaunee Confederacy land as determined by the Dish with One Spoon treaty. The Dish with One Spoon wampum belt represents the treaty relationship between the Haudenosaunee Confederacy and Anishinaabe with respect to sharing the land and resources thereon. The intent of this agreement is for all nations sharing this territory to do so responsibly, respectfully and sustainably in perpetuity. We respect the longstanding relationships with the local Indigenous communities, the Mississaugas of the Credit First Nation and the Six Nations of the Grand River.
Applicant Self-Identification Form
The information collected on this form is used to monitor HWDSB’s progress toward our equity goals including our commitment to diversity in HWDSB recruitment and hiring practices. We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1.6 - Privacy). Information on this form is collected pursuant to Ontario’s Education Equity Action Plan (Ministry of Education) and in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this form is restricted to specific individuals in Human Resources. The Research and Analytics Department will use aggregate data from all the forms (not individual data) for internal reporting. Their access and use of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification Forms will be maintained in the Human Resources job competition file and securely destroyed 1 year after the job posting for candidates not selected for an interview and 6 years after the job posting for candidates interviewed, in accordance with general records retention principles. If you prefer not to answer any of the questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this form please contact humanresources@hwdsb.on.ca.
