Description
FACILITY SERVICES
$35.79/hr based on a 35 hour work week
Anticipated Length of Temporary Position: November 18, 2024 to June 26, 2026
SCOPE
Reporting to the Manager of Capital Projects, the incumbent will be responsible for Ministry of Education facilities management databases (VFA-Facility/TCPS and SFIS) including regular database updates, maintaining current Floor Plans and Site Plans of all Board facilities, and assisting with the provision of technical documents and files to Facilities Management staff and external consultants.
DUTIES
1. Maintain VFA-Facility/TCPS Facilities Management database including regular updates, reporting to Ministry of Education, and coordination and support to the Capital Analyst as required. Ensure capital project information is entered accurately in VFA-Facility/TCPS.
2. Ensure accuracy of School Facility Inventory System (SFIS) and update database as required.
3. As the Board’s representative, provide assistance to consultants during periodic site visits for building condition assessments at all Board facilities.
4. Maintain, secure and care for the technical document library which includes drawing prints and original drawings of varying ages, construction contract documents (drawings & specifications), Building Permit drawings, CAD and PDF drawing files, operation and maintenance manuals, warranty manuals, As-built drawings (CAD and hard copies), technical publications, spare parts manuals and electronic data (CAD, PDF, TIFF) formats. Maintain and organize the Facilities Management Drawing Archive Room and establish a technical document lending protocol.
5. Ensure access to digital documentation for Board staff. Provide, upon request, hard copies or digital files in a variety of formats. Convert drawings/documents from paper format to digital (scanning). Upload current Floor Plans and Site Plans and project documentation (drawing and project database) to CMMS software (Computerized Maintenance and Materials Management System) such as eBase.
6. Continuation of Floor Plan and Site Plan updating project, as well as room numbering of all Board facilities, including installation of room number ID tags as required.
7. Answer inquiries for facility-related matters including calculation of gross floor areas, site areas, Facility Condition Index (FCI), building condition assessment information, etc.
8. Provide project support including but not limited to updates to financial software (Sparkrock and eBase) to Capital Project Supervisors.
9. Provide assistance and documentation to Planners as required.
10. Perform Building Code analysis, review of existing drawings/layouts and specifications, conduct site visits to determine existing facility condition and other pertinent information as required.
11. Attend regular training for VFA-Facility/TCPS as required.
Other duties as assigned.
QUALIFICATIONS
1. Two or three year college diploma in related field, eg. Architectural Technician or Architectural Technology.
2. Proficiency in a variety of software applications including Microsoft Word, Excel, Project, and Outlook.
3. Proficiency and practical experience using AutoCAD.
4. Proficiency using VFA-Facility/TCPS, SFIS, Sparkrock and eBase would be considered an asset.
5. Knowledge of construction, design and drawing techniques, building legislation and codes.
6. Knowledge of drawing and image file formats and conversion techniques.
7. Knowledge of the Ontario Occupational Health & Safety Act as it relates to construction projects, including Asbestos Regulations.
8. Excellent organizational skills combined with the ability to identify priorities and produce timely accurate work.
9. Excellent written and verbal communication skills.
10. Excellent analytical and problem solving skills.
11. Valid driver’s license and reliable transportation required.
12. Knowledge of the Board’s buildings specifications would be considered an asset.
13. Construction-related experience would be considered an asset.
Deadline for submission is 4:00 p.m. on Monday, November 11, 2024,
Employment Equity Statement
Hamilton-Wentworth District School Board (HWDSB) is committed to building inclusive learning and working environments where students see themselves reflected in the curriculum, staff population, physical surroundings and the broader community.
HWDSB’s mission is to empower students to learn and grow to their full potential in a diverse world. Guided by this mission, HWDSB strives to build a workforce that embodies the values of human rights, equity, diversity and inclusion, while reflecting and welcoming the diverse and distinct identities, experiences and needs of our students and our communities.
HWDSB seeks qualified candidates who share our commitment to equity and inclusion, and who will contribute to the vision of creating inclusive and equitable outcomes. HWDSB especially invites and welcomes applications from:
• Indigenous Peoples (e.g., First Nations, Métis and Inuit peoples).
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin (e.g., Black and racialized communities, immigrant communities, etc.).
• Persons with visible and/or invisible (physical and/or mental) disabilities.
• Persons who identify as women.
• Persons of marginalized sexual orientations, gender identities, and gender expressions. (i.e., Two- spirit and LGBTQIA+).
As part of HWDSB’s commitment to employment equity and removing barriers to groups that have faced and continue to face barriers in employment, we invite all applicants to complete a voluntary
questionnaire that collects identity-based information. The voluntary questionnaire is on the Apply to Education application page for this position.
HWDSB is committed to providing accommodation throughout the recruitment and selection process, based on any human rights protected grounds. If you require accommodation, please notify us in advance and we will work with you to meet your needs.
Land Acknowledgement
HWDSB is located on ancestral Anishinaabe and Haudenosaunee Confederacy land as determined by the Dish with One Spoon treaty. The Dish with One Spoon wampum belt represents the treaty relationship
between the Haudenosaunee Confederacy and Anishinaabe with respect to sharing the land and resources thereon. The intent of this agreement is for all nations sharing this territory to do so
responsibly, respectfully and sustainably in perpetuity. We respect the longstanding relationships with the local Indigenous communities, the Mississaugas of the Credit First Nation and the Six Nations of the Grand River.
Applicant Self-Identification Form
The information collected on this form is used to monitor HWDSB’s progress toward our equity goals including our commitment to diversity in HWDSB recruitment and hiring practices. We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1.6 - Privacy). Information on this form is collected pursuant to Ontario’s Education Equity Action Plan (Ministry of Education) and in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this form is restricted to specific individuals in Human Resources. The Research and Analytics Department will use aggregate data from all the forms (not individual data) for internal reporting. Their access and use of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification Forms will be maintained in the Human Resources job competition file and securely destroyed 1 year after the job posting for candidates not selected for an interview and 6 years after the job posting for candidates interviewed, in accordance with general records retention principles. If you prefer not to answer any of the questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this form please contact humanresources@hwdsb.on.ca.
