Administrative Assistant

Are you looking for a new opportunity where you can showcase your customer service skills? If so, consider this opportunity to support our team within the Forest Industry Division with the Ministry of Natural Resources (MNR).

The Forest Industry Division supports the Ontario forest industry and is responsible for business development, emerging markets and trends, wood promotion, wood supply information, allocation, licensing, measurement and use of Crown timber, forest tenure, forest economics, timber pricing, harvest revenues, forest products trade and the emerging forest bio-economy.

Please Note: This competition may be used to fill future temporary and permanent Administrative Assistant positions within MNR in the Sault Ste. Marie Area.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?As an Administrative Assistant, you will:
• provide administrative support to the Section managers and their staff
• serve as a member of the Section's financial team
• provide receptionist duties (greet visitors, answer calls)
• prepare confidential and daily correspondence
• provide customer service by providing routine and general guidance and information to internal/external clients

How do I qualify?Technical KnowledgeYou have:
• knowledge of administrative systems, processes and methods
• demonstrated experience providing customer service following standards and protocols
• knowledge of financial systems, budget tracking and reconciliation
• experience with records management

Office Equipment Knowledge and SkillsYou have:
• knowledge of, and experience working with computer technology and software programs including e-mail, calendars, internet/intranet, word processing, spreadsheets, database and presentation software
• knowledge of office equipment including desktop/laptop computers, fax machine, photocopiers, projectors, telephones and voicemail

Communication and Interpersonal SkillsYou have:
• demonstrated communication and interpersonal skills to deal with staff, the public and clients
• the ability to use tact, discretion, judgement and confidentiality
• the ability to prepare correspondence, and proofread and edit documents

Analytical and Organizational SkillsYou have:
• the ability to work independently, prioritize and manage workload, meet deadlines and respond and adapt to changing priorities
• demonstrated reasoning and problem solving skills
• demonstrated organizational, analytical and planning skills

Additional Information:

Note:

• E-NR-222804/24

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Wednesday, November 27, 2024 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

Apply Online