Description
Temporary Administrative Assistant II
Human Resources Department - Education Centre
Company Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Métis Nation of Alberta Region 3.
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.
The Opportunity
RVS is seeking an outstanding professional for a Temporary, full-time (35 hours/week) Administrative Assistant II position starting immediately until June 30, 2025. As a member of the Human Resources department, the Administrative Assistant II will perform a variety of administrative and clerical duties to support the team. The Administrative Assistant II will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background is required for this position. The position will be located at the Education Centre in Airdrie, Alberta.
Responsibilities Include
- Updating staff profiles in HRMS system
- Assisting with OH&S auditing process and record management
- Assisting in completion of meeting minutes for HR Department
- Supporting coordination of audiometric testing
- Ensuring accuracy of employee absences in HRMS and making corrections as needed
- Meet regularly with RVS employees to receive employment documentation
- Create employee contracts
- Assist with Recruiter administrative tasks (i.e. setting up interviews, referencing, testing, etc.)
- Assist with Advisor administrative tasks (i.e.. data entry, reports, etc.)
- Accurately complete document management as per standard HR procedures and guidelines
- Create and maintain effective work flow while handling various project simultaneously
- Complete other administrative duties efficiently while meeting assigned deadlines
- Support HR & OH&S operational needs as required
Education/Experience
- Certificate or diploma in office management, business administration, or a related field
- Two or more years’ experience in an administrative assistant role in an office environment
- Previous experience with customer service in a fast-paced environment
- Knowledge of HRMS is considered an asset
- Previous experience in an educational setting is considered an asset
Knowledge and Skills
- Outstanding communication and customer service skills
- Highly effective organizational and prioritization skills
- Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in
a timely manner - Ability to successfully work in a team environment as well as independently with minimal
supervision - Ability to think critically and deal with changing priorities in a fast-paced environment
- Proficient in Microsoft Office Suite and web-based applications
Rocky View Schools Benefits
- 6% vacation pay
- As this is a temporary position there is no employer paid sick time, pension, or benefits
- Rocky View School employees who are ineligible for employer paid benefits may access the supplemental benefits package at their own cost
- Professional development and training opportunities
- Free parking
Pre-employment Requirements
- In order to be selected as a candidate for an interview, candidates must submit proof of qualifications/education as required by the position
- The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
Open to: External and Internal applicants
Salary: $23.87 - $29.00 per hour
How to Apply
We request all applications be placed through . Applications must include your cover letter, resume, proof of qualifications and contact information of three professional references.
Quote Job Code#: 3931911
Closing Date: On or before April 16, 2025 by 4:30 pm MST
Rocky View Schools
Human Resources
We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.
