Description
POSITION SUMMARY:
Under the supervision of the Principal, International Student Programs or designate, the incumbent will perform administrative/clerical duties, maintain records and databases, and facilitate a number of special departmental activities. The position requires a detail-oriented person, a person who is highly organized through the effective use of technology. The incumbent will be required to be highly sensitive to cultural differences.
POSITION DUTIES AND RESPONSIBILITIES:
Receive, screen, respond to and/or direct phone calls, mail and e-mail messages.
Communicate with staff, foreign students and parents, notaries, outside international agencies, and respond to inquiries and provide general information.
Respond to angry or upset parents, students and others.
Prepare materials including correspondence, brochures, reports, minutes, budgets using a variety of computer programs.
Enter data and perform word processing duties.
Receive and disburse student records for incoming/outgoing students and process referrals from schools and outside agencies relating to International students.
Maintain a variety of reports, records and databases.
Responsible for the administrative process for admissions of international students.
Record, prepare and distribute various lists as required from the International data base.
Receive and verify invoices and the delivery of goods.
Ability to maintain appropriate protocols when dealing with ethnic groups.
Marketing and planning.
REQUIRED EDUCATION AND EXPERIENCE:
Grade 12 plus six months of post secondary office or business administration certificate including basic accounting courses equivalent to Okanagan College BAC 11 and BAC 12
One year recent successful experience in school or district-based position or equivalent, which includes working with a student information system
Typing 40wpm
KNOWLEDGE, ABILITIES AND SKILLS:
Proven ability to operate the school district administrative computer package.
Proven computer skills to accurately and efficiently utilize standard office equipment and communication technology, word processing, database management and spreadsheet programs.
Demonstrated experience in effective interpersonal skills and the ability to communicate effectively, both orally and in writing, with employees, foreign students and their families and outside agencies.
Demonstrated organizational skills and the ability to work independently and handle inquiries with minimal direction.
Ability to adapt with emerging trends in technology and electronic record keeping.
WAGE : $28.15 per hour
SHIFT : 35 hours per week - 12-month position
This is a union position, CUPE Local 5523 and the hourly rate of pay is set out above plus vacation pay in lieu of vacation and statutory holiday pay.
While all applicants will be considered, preference will be given to qualified applicants who self-declare Indigenous ancestry.
POSTING: #93
