Senior Manager, Facilities Development & Operations

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x?m?θk??y??m (Musqueam), S?wx_wú7mesh Úxwumixw (Squamish) Nation, and s?lilw?ta? (Tsleil-Waututh) Nation.

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/.

THE OPPORTUNITY: SENIOR MANAGER, FACILITIES DEVELOPMENT & OPERATIONS

The Senior Manager, Facilities Development and Operations, is a key leadership role reporting to the Director of the Vancouver Project Office. This role is responsible for facilities, planning and operational functions of the Project Office which include managing Planning, Finance, Procurement, Administration, and Project Management staff to support major capital projects ranging in values from $10M to $100M. The Senior Manager, Facilities Development & Operations requires your planning, technical, contractual, financial, and procurement skills to support the construction or seismic renovation of new schools with limited budgets. The Senior Manager must be extremely proactive with the ability to complete tasks with limited timelines. Considerable judgement will be required in managing a large volume of projects while ensuring that the operations of the Vancouver Project Office are efficient and optimal.

KEY RESPONSIBILITIES

Leadership for Vancouver Project Office staff :

Supervises the VPO team, which includes Project Managers, Finance, Procurement and Administrative staff that are exempt and unionized

Monitor and report on the department’s performance, focusing on cost-effectiveness,

operational efficiency, and client satisfaction

Recruit, coach, comply with collective agreements and the District’s personnel practices.

Conduct performance evaluations and provide feedback to staff

Develop and implement staff training programs.

Foster a positive and collaborative work environment.

External Liaisons and Partners :

Ministry of Education and Childcare

City of Vancouver and other Cities in BC where projects occur

Host Indigenous Nations x?m?θk??y??m (Musqueam), S?wx_wú7mesh Úxwumixw (Squamish) Nation, and s?lilw?ta? (Tsleil-Waututh) Nation

Architects, consultants and school district administrators to ensure that the interests and needs of the school district are reflected in the final project.

Maintain relationships with industry associations and public sector organizations to assess trends

Maintain connections within the education sector, including the provincial government and other school districts

Work with third parties to ensure compliance with negotiated contractual terms and conditions.

Financial and Contractual Leadership :

Plans, administrates and completes feasibility studies and project definition reports

Estimates and produces accurate and detailed project budgets for approval

Manages contract documentation and administers contracts including correspondence, plans and specifications, approval documentation, contractual notices and invoices.

Conducts internal process reviews to ensure quality control and conformance with identified standards

Ensures satisfactory project completion within the authorized budget.

Provides computerized financial recordkeeping of ongoing projects by reviewing and approving invoices, preparing and maintaining detailed project cost reports showing commitments, expenditures and available or received funding. Prepares design aid sheets for existing buildings and proposed projects.

Manages contract and legal dispute processes as required. Provides dispute and claims resolution advice for senior management on legal claims issues. Resolves contractual issues up to designated level. Recommends and carries out contract termination in cases of unsatisfactory performance.

Project Management :

Participate in project discussions to define, plan, and clarify next steps.

Provide recommendations to the Director on decisions impacting school district operations.

Define project requirements, identify key information, and implement plans

Prepare funding submissions to the ministry, project cost estimates ad project schedules

Manages assigned projects ensuring compliance with Ministry standards, legislative requirements, and all School Board requirements.

Provide project status updates and adjust plans as necessary

Requires occasional travel to job sites that may require overnight accommodations.

Reporting Relationships :

Reports to Director, Vancouver Project Office

QUALIFICATIONS

Education and Experience:

Graduate of Engineering, Architecture, Construction Management, Quantity Surveyor, or Master of Business Administration

Professional designation

Minimum of ten (10) years’ experience with increasing responsibility and supervision experience

Desirable Skills:

Excellent leadership and team management skills

Strong communication and interpersonal skills

Proficiency in strategic planning and project management

Ability to work under pressure and manage multiple tasks

Strong problem-solving skills and analytical thinking

Strong understanding and experience in various procurement methods and relevant legislation.

Thorough knowledge of building design and construction processes, contract law, CCDC documents, AIBC documents, public tendering practices, bonding and surety, bid depository rules and procedures

Thorough knowledge of up-to-date building technology for architectural, mechanical, electrical and structural disciplines

Thorough knowledge of materials and methods used in building construction, contracting practices, sub-trade management and C.P.M. project scheduling

Ability to proactively ensure that projects are completed on budget and on schedule

Ability to provide technical information and advice in matters relating to projects

Ability to develop, implement and maintain detailed Critical Path Schedules

Ability to read, understand drawings and specifications

Ability to recognize errors, deficiencies and poor work standards of designers and contractors

Excellent financial forecasting, tracking and reporting skills

Ability to build and maintain relationships with external organizations

Ability to effectively use software applications, including spreadsheets, database and communication tools.

COMPENSATION

The salary range for the Senior Manager, Facilities Development & Operations is $131,703 - $154,945 plus a comprehensive benefits package, including, Municipal Pension Plan, Vancouver Employee Savings Plan, Extended Health, Dental, Group Life, Long Term Disability, Vacation, Gratuity, and potential Compensatory time.

TO APPLY

To be considered for this position, please apply via makeafuture.ca and include a cover letter and resume along with your application to this competition. The closing date for this competition is October 17, 2024 at 8:30 a.m.

Create a profile on Make a Future

Click "Apply Now" under Management positions

Upload all supporting documents. Your application must include a cover letter, resume and your last 3 direct supervisors/managers as references.

Answer the job posting questions

Once your application has been submitted you will receive a confirmation email.

Only shortlisted candidates will be contacted for an interview

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.