Intermediate Banking Project Control Officer to support Small Business, Commercial, and corporate clients

Intermediate Banking Project Control Officer

Location Address: 40 Temperance Street 8th Floor - hybrid - onsite 3 times/week

Contract Duration: 6 months

Possibility of extension - Yes

Story Behind the Need

Business Unit: GTB PMO - Global Transaction Banking (GTB) is the payments and transaction engine of the bank We support Small Business, Commercial, and corporate clients with effective treasury management solutions coupled with a best-in-class service model, making it easy for clients to do business with us.

Project: PMO group manages the Strategic Initiatives that contribute to the ongoing success within GTB's strategy, through a portfolio of projects.

Responsibilties:

• Maintain project financials, including coordinating of invoice approvals, processing invoice payments, and accruing expenses if invoices are not paid in time.

• Maintaining spreadsheets for project forecasting, updating the forecast monthly.

• Coordinate and run monthly (if more frequent if needed) meetings with project managers to gather data on accruals and invoicing for the month, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner.

• Provide feedback or status updates regarding assigned tasks related to the project.

• Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.

• Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.

• Multitask on several projects workstreams.

• Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required

• Actively pursue effective and efficient operations of his/her respective areas in accordance with bank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance.

• Champion a high-performance environment and contributes to an inclusive work environment.

• Collaborate with different teams to meet all SLAs and priorities

Must Haves:

• 3+ years of project coordination and/or management experience supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget

• 3+ years of experience using project management/collaboration tools, techniques and methodologies including Microsoft Excel, Peoplesoft, Clarity PPM

• Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.

• Attention to detail and organizational skills required to work on multiple competing priorities.

Nice to Have:

• Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP)

• Familiarity with IT concepts, methodology and vocabulary.

• Experience working on projects at big 5 banks in Canada

• Thorough knowledge of a Bank’s formal and informal organizational structure

Education: A post-secondary degree or relevant equivalent work experience

Best vs Average:

bank experience, more years of exp in PMO role, Peoplesoft, managing banking projects and well organized, quick learner, strong relationship with the PMs