Intermediate Project Control Officer to to support regulatory technology initiatives for a large banking client - 35532

Intermediate Project Control Officer to to support regulatory technology initiatives for a large banking client - 35532

Location Address: 44 King Street W 20th Floor (1-2/week hybrid)

Contract Duration: 6 months

Schedule Hours: 8:30 am - 5pm, Monday - Friday, 37.5 hrs. per week

• Business group: GBME - Regulatory & Controls Technology

Responsibilities:

• Supporting Delivery manager / Project manager on a variety of project coordination activities on a daily basis.

• Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third party contracts and other correspondence and documentation, as appropriate.

• Coordinate and run meeting with senior stakeholders, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner

• Provide feedback or status updates regarding assigned tasks related to the project.

• Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.

• Function as the project secretariat, including preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.

• Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.

• Multitask on several projects workstreams.

• Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required

• Understand how the Bank’s risk appetite and risk culture drive day-to-day activities and decisions.

• Actively pursue effective and efficient operations of his/her respective areas in accordance with Values, Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk.

• Champion a high-performance environment and contributes to an inclusive work environment.

Must Have Skills:

• Onboarding contingent works in the project and coordinating hardware, renewals, offboarding, cost center management.

• 5+ years of project coordination and/or management experience in Agile environment supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget and forecasting.

• 3+ years of experience using project management/collaboration tools, techniques and methodologies including Microsoft Project, JIRA, Confluence, Clarity PPM

• Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.

• Strong to advanced user capabilities in Microsoft Excel, Word, PowerPoint

Nice to Have:

• Capital market products knowledge.

• Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP)

• Familiarity with IT concepts, methodology and vocabulary.

• Experience working on projects at big 5 banks in Canada

• Thorough knowledge of a Bank’s formal and informal organizational structure

Education:

• Post-secondary degree

• Project Management or Business Analysis designation (e.g., PMP, CBAP)

Best vs Average:

The ideal candidate would have over 5 years of project coordination and/or management experience, supporting multiple workstreams/projects of varying complexity, advanced skills using project management tools like Microsoft Project, JIRA, Confluence, and Clarity PPM, strong negotiation and influencing skills, excellent communication skills, and a disciplined, objective, and open-minded approach to accountabilities