Project Control Officer - Senior - 85679-1

Target Start Date: March 24th, 2025

Contract Duration: 12 months

Extension/FTE: Yes for extension and conversion

Remote/Hybrid: Tuesday in office + 2nd Friday of every month

Location Address: 81 Bay 19th Floor

Schedule Hours: Mon- Fri 9-5

Interview:

1st - with HM - MS Teams - 30 min

2nd - with team member -MS Team - 30 min

3rd -Potential with Senior Director - MS Team - 30 min

Job Description:

· Project Coordination -

· Support Project Managers and Scrum Masters throughout all phases of the project management lifecycle (both Waterfall andAgile).

· Assist to develop, manage, and control schedules by making continuous updates and mitigation decisions, escalating issues when necessary.

· Help manage user stories and related Agile tools, and assist team members with updates when required.

· Maintain communication with project stakeholders.

· Tracking & Reporting -

· Track progress of and make recommendations on response plans for issues and risks, resolution plans, and results on action items.

· Process information with a high degree of accuracy.

· Create, track and manage project change requests. Occasionally, support and track small-scale projects as the PM lead.

· Project Financials -

· Track and reconcile financials ensuring resolution of anomalies.

· Update and reconcile ongoing estimates, making recommendations, and escalating when necessary on time

Specific Tasks with timelines

Based on PCO job description, we have further documented specific tasks with timelines, to guide PCOs to manage time efficiently. Depending on business requirement and management need, more tasks responsibilities may be assigned by Project Manager, Project Director, Sr. Finance Manager and Sr Director. For any additional or ad hoc asks, reasonable time should be provided. PCOs are also encouraged to discuss other priorities and deliverables with PMs in candid manner with the spirit of team work and co-operation.

1. Advisory Meetings (monthly)

a. Take minutes with list of attendees and action items.

b. Minutes should be finalized to be sent out within 24 hours of the meeting

c. Notify PM when minutes are ready

2. Status Meetings (weekly)

a. Take minutes with list of attendees and action items.

b. Log / update action items in PM Log

c. Upload Artifacts on SharePoint / Project Place as received within 3 days of receipt

3. Monthly Financial review (monthly): Input material from PMLE / tracker into PowerPoint

4. Recurring Meetings: PCO books 3 recurring monthly meetings with PM:

a. BD2 afternoon: to review BD2 GLs.

b. BD 6 afternoon: to review PMLE for the month.

c. BD 11-BD14: to review financial tracker.

5. BD2 GL Analysis:

a. PCO reviews all business related BD2 entries and explain material variance/errors/misses/duplicates etc.

b. PCO brings any unexplainable entry to PM attentions for help.

c. PCO seeks help from Finance (Helen Ge) on any unexplainable entry if it is material enough.

d. PCO verifies total tech actuals against tech forecast and inform PM if the variance is material enough.

6. PCO (and PM) attend monthly financial review meeting with FC&ERT (Marzena) on BD2. Variance on technology costs is discussed/reviewed/questioned in the meeting. For any additional details, PM & PCO meet/contact FC&ERT PMO after the meeting.

7. If the project has significant TO engagement, PCO (and PM) attend monthly financial review meeting with TO (Ihsan) on BD2. Variance on TO & DXC costs is discussed/reviewed/questioned in the meeting. For any additional details, PM & PCO meet/contact TO PMO after the meeting.

8. On BD5-6, PCO reviews monthly, variance, makes preliminary update PMLE file and prepares PMLE Summary file. Business cost item forecasts should be updated in detailed form. Technology forecasts should be updated in concise form, in consistence with tech PMLE file. PM will support PCO to make all meaningful update in PMLE file, adjustment of contingency, reporting PCR risks and finalize PMLE summary file.

9. After the PMLE is over, PCO updates financial tracker on BD9-10. New tracker template is simplified, easy to manage and provides all required financial information on workstream basis. Tracker should be saved in share point so that Finance Manager (Mohammad), Project Directors and SD (Allison G) can access it whenever needed.

10. PCO reviews monthly resource accrual file from Chris around BD -5 and send PAR file to Helen. In case any clarification/assistance is needed, PM should be available for assistance.

Must haves:

1. 5+ years of previous PCO experience

2. Strong experience with managing project financials

3. General understanding of accounting practices

4. Experience with SharePoint and Excel

Nice to have:

1. Banking experience/large enterprise experience

2. Any PM certifications

Soft Skills

• Very organized

• Able to meet strict timelines

• Great communication skills

Education and Certifications: Prefer post-secondary education