Senior Banking Project Control Officer - 87504-1

Position Title: Project Control Officer - Senior

Line of Business: Chief Security Office - Take care of all info security needs and initiatives across the bank.

Contract Duration: 6 months

Remote/Hybrid: Hybird - very Tuesday and every 2nd Friday of the month.

Location Address: 81 Bay 19th Floor

Project: Operational Resilience project -This is an OSFI Regulatory program under the company’s Operational Resilience mandate - A broad set of guidelines that the bank needs to meet across multiple lines of business, global regions and their critical operations. This spans across multiple years with a budget of 87 Million dollars. This program oversees business operation assessments, scenario testing activities as well as technology improvements and modernization.

Responsibilities:

Project Financials

· Track and reconcile financials ensuring resolution of anomalies.

· Update and reconcile ongoing estimates, making recommendations, and escalating when necessary on time

Project Coordination

· Support Project Managers and Scrum Masters throughout all phases of the project management lifecycle (both Waterfall andAgile).

· Assist to develop, manage, and control schedules by making continuous updates and mitigation decisions, escalating issues when necessary.

· Help manage user stories and related Agile tools, and assist team members with updates when required.

· Maintain communication with project stakeholders.

Tracking & Reporting

· Track progress of and make recommendations on response plans for issues and risks, resolution plans, and results on action items.

· Process information with a high degree of accuracy.

· Create, track and manage project change requests. Occasionally, support and track small-scale projects as the PM lead.

Specific Tasks with timelines

1. Advisory Meetings (monthly)

a. Take minutes with list of attendees and action items.

b. Minutes should be finalized to be sent out within 24 hours of the meeting

c. Notify PM when minutes are ready

2. Status Meetings (weekly)

a. Take minutes with list of attendees and action items.

b. Log / update action items in PM Log

c. Upload Artifacts on SharePoint / Project Place as received within 3 days of receipt

3. Monthly Financial review (monthly): Input material from PMLE / tracker into PowerPoint

4. Recurring Meetings: PCO books 3 recurring monthly meetings with PM:

a. BD2 afternoon: to review BD2 GLs.

b. BD 6 afternoon: to review PMLE for the month.

c. BD 11-BD14: to review financial tracker.

5. BD2 GL Analysis:

a. PCO reviews all business related BD2 entries and explain material variance/errors/misses/duplicates etc.

b. PCO brings any unexplainable entry to PM attentions for help.

c. PCO seeks help from Finance on any unexplainable entry if it is material enough.

d. PCO verifies total tech actuals against tech forecast and inform PM if the variance is material enough.

6. PCO (and PM) attend monthly financial review meeting with FC&ERT on BD2. Variance on technology costs is discussed/reviewed/questioned in the meeting. For any additional details, PM & PCO meet/contact FC&ERT PMO after the meeting.

7. If the project has significant TO engagement, PCO (and PM) attend monthly financial review meeting with TO on BD2. Variance on TO & DXC costs is discussed/reviewed/questioned in the meeting. For any additional details, PM & PCO meet/contact TO PMO after the meeting.

8. On BD5-6, PCO reviews monthly, variance, makes preliminary update PMLE file and prepares PMLE Summary file. Business cost item forecasts should be updated in detailed form. Technology forecasts should be updated in concise form, in consistence with tech PMLE file. PM will support PCO to make all meaningful update in PMLE file, adjustment of contingency, reporting PCR risks and finalize PMLE summary file.

9. After the PMLE is over, PCO updates financial tracker on BD9-10. New tracker template is simplified, easy to manage and provides all required financial information on workstream basis. Tracker should be saved in share point so that Finance Manager, Project Directors and SD can access it whenever needed.

10. PCO reviews monthly resource accrual file from Chris around BD -5 and send PAR file. In case any clarification/assistance is needed, PM should be available for assistance.

Must haves:

1. 5+ years of previous PCO experience

2. Strong experience with managing project financials

3. General understanding of accounting practices

4. Experience with SharePoint and Excel

Nice to have:

1. Previous Banking

2. Any PM certifications

Education and Certifications: Degree/Diploma in related field