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Sunnybrook Health Sciences Centre

Administrative Assistant -Clinical Informatics/ Project REACH - Regular full-time 2025-12296

Sunnybrook Health Sciences Centre

Toronto, ON

  • Nombre de poste(s) à combler : 1

  • À discuter
  • Temps plein

  • Date d'entrée en fonction : 1 poste à combler dès que possible

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Summary of Duties
Reporting to the Director of Project Reach and Director of Clinical Informatics this role is responsible for providing executive support for all administrative office functions for the Project REACH Leadership Team. The primary function of this role includes managing a complex calendar for the Directors and Chief Medical Informatics Officer, responding to correspondence, organizing events, planning for Project meetings and liaising with multiple departments, Senior Leaders and external stakeholders. This role requires a self-directed, highly motivated team player with experience. The successful incumbent must be able to effectively manage multiple priorities, possess superior planning and organization skills, and be able to work effectively within timelines. The person must also be diplomatic, have excellent verbal and written communication skills and be able to provide exceptional customer service to a variety of internal and external stakeholders.
 
• Create complex documents in Excel, Word and PowerPoint
• Review and edit communications and presentation materials to ensure accuracy and ease of comprehension
• Effectively manage complex calendars, ensuring items are posted correctly to calendar and assessing for matters of urgency in a self-directed manner
• Update and maintain Clinical Informatics policies and procedures
• Research and compile appropriate data for meetings, reports, projects, etc.
• Co-ordinate meetings including external meetings and retreats, reserves and prepares meeting rooms and arranges catering & equipment as required
• Prepare all paperwork pertaining to Human Resources functions for the program such as new hires, employee changes, etc. and support on boarding Input all program payroll hours and troubleshoots all payroll problems.
• Provides project management support on the execution and delivery of work plans, projects and deliverables.
• Prepare and monitor staff payroll/time sheet submissions, vacation requests/responses
• Order and procurement of project supplies and equipment as required
• Maintain account disbursements and manage monthly disbursements and financial process.
• Other related duties, as assigned
 
Qualifications/Skills
• Significant recent related experience in an administrative or executive assistant supporting a senior executive (ideally in healthcare) is required.
• Minimum 3 years of experience in project management, change management, facilitation, organizational development and process improvement is strongly preferred
• Demonstrated advanced working knowledge of Microsoft Word, Excel, Outlook and Power Point required.
• Strong communication and interpersonal skills with demonstrated experience handling sensitive, confidential issues and information
• Ability to makes notes or minutes from dictation.
• Demonstrated excellent written and oral communication skills.
• Superior time management, organizational skills, accuracy and attention to detail.
• Demonstrated independence and comfort in taking initiative on resolving issues within scope of responsibility.
• Excellent analytic skills and judgment with ability to research and summarize administrative data
• Must be organized in approaching work tasks and able to prioritize effectively to deal with competing demands

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