Executive Assistant (Competition #S1920-1557)

Assignment: Full-time (1.0 FTE) Temporary Executive Assistant to the Secretary-Treasurer 1 Year temporary replacement position Intended start date of March 3, 2025, with the possibility to change Reporting to the Secretary-Treasurer the Executive Assistant to the Secretary-Treasurer will have duties and responsibilities in the following areas:Executive Support to the Secretary-Treasurer Provide confidential administrative support to the Secretary-Treasurer and Director of Business Services Manages the incoming correspondence for the Secretary-Treasurer and prepares outgoing correspondence as requested by the Secretary-Treasurer Coordinate the Secretary-Treasurers calendar, schedule appointments, reservations and travel arrangements as required Maintain hardcopy and electronic filing systems (U drive, Google Drive and Docushare) in collaboration with the Secretary-Treasurer and Director of Business Services Assist with the preparation of presentations and accompanying documents/material Respond to requests from Principals, Teachers, Parents, or outside agencies and redirect as required Preparation of Board meeting agendas and minutes. Preparation of ASBA Zone 4 meeting agendas and minutes Registration and coordination of Secretary-Treasurer and Trustee attendance at conferences, conventions and Professional Development activities Support with school business related processes Other duties as assigned Human Resource Management Assists with the administration of the provisions of the Employment Conditions Handbook for the various employee groups working for the Division. Provides reports on all staff cost related items including salary and benefits and leave tracking. Organizes the Boards Annual Retirement and Recognition Banquet Policy/ Administrative Procedures Provides leadership in the planning, development, implementation and evaluation of Board policy within areas of responsibility Ensures the application of Board Policy and Administrative Procedures as required in the performance of duties Assists the Secretary-Treasurer in the planning, development, implementation and evaluation of Board policy within areas of responsibility Organizational ManagementWithin areas of responsibility, demonstrates effective organizational skills resulting in compliance with all legal, Ministerial and Board mandates and timelines, and adherence to Secretary-Treasurer direction Contributes to a Division culture that facilitates positive results, effectively handles emergencies, and deals with crisis situations in a team-oriented, collaborative and cohesive fashion Attendance at Board Meetings and Board sponsored events as directed or required by the Board or the Secretary-Treasurer Coordinates School Finance requirements for student and course reviews and audits Communications and Community Relations Takes appropriate actions to ensure open, transparent internal communications (and external when required) are developed and maintained in areas of responsibility Ensures staff, students, and parents and external parties have a high level of satisfaction with the services provided and the responsiveness of the department Investigates, and facilitates resolution of, concerns and conflicts Secretary-Treasurer Relations Establishes and maintains positive, professional working relations with the Secretary-Treasurer Honours and facilitates the implementation of the Boards roles and responsibilities as defined in Board policy and encourages staff to do the same Provides information which the Secretary-Treasurer requires to perform his role in an exemplary fashion Leadership Practices Practices leadership in a manner that is viewed positively and has the support of those with whom they work with in carrying out the Secretary-Treasurers expectations Exhibits a high level of personal, professional and organizational integrityView Role of the Executive Assistant for more information.The following demonstrated competencies will be required of the Executive Assistant: A minimum of 5 years of experience as Executive Assistant or Administrative Assistant in a school jurisdiction or other business enterprise. A Degree or Diploma that complements the position is recommended. Attendance at Professional Development opportunities for Administrative Assistants is recommended. The successful candidate will be required to obtain a criminal and vulnerable sector check (current within 6 months) *Applications for this employment opportunity are preferred via email in one complete PDF file. Contact information for a minimum of three (3) employment-related references. Please quote the competition number in the subject line of your email message.Mr. Kevin Pobuda, Secretary-Treasurer Wolf Creek Public Schools 6000 Highway 2A, Ponoka, AB. Phone (403) 783-5441 Email: kevin.pobuda@wolfcreek.ab.ca Please Note: We appreciate the interest of all applicants, but advise that only candidates selected for an interview for this competition will be contacted.