Recording Secretary

Department: University Secretariat
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

Temporary part-time from 09/23/2024 to 07/31/2025
(Less than 24 hours a week)

General Purpose

The University Secretariat is responsible for supporting the efficient and timely operation of the University’s bicameral governance system comprised of the Senate and the Board of Governors and their many standing committees. The Senate is responsible for the academic policy of the University while the Board of Governors is responsible for oversight of the management and control of the University and its property, revenues, expenditures, business and related affairs.

Duties and Responsibilities

Reporting to the Administrative Officer, the Recording Secretary will be responsible for activities in support of the bi-cameral governance system at the University. In particular, the role will provide professional writing support for the Board of Governors, Senate and various standing committees. Some research in support of projects overseen by the Secretariat may also be assigned from time to time.

Requirements

• 2 year community college graduation. Formalized and recognized advanced specialized training
• Excellent writing skills
• Ability to work independently
• Ability to prioritize work and manage deadlines
• Ability to review and synthesize material to determine important information and summarize issues while maintaining high level of detail and accuracy
• Previous experience working with confidential information
• Ability to work flexible hours
• Knowledge of University structure and governance is an asset

This position is based on site at the University’s main Guelph campus, a flexible work arrangement may be possible in keeping with University policy. Occasional early morning, evening and/or weekend work may be required in support of the Board of Governors and Senate. Hours of work may fluctuate week-to-week based on needs.

Employee Type: Temporary
Position Number: 10916947
Classification: P&M FT- Band 01
Professional/Managerial Salary Bands

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 09/11/2024
Closing Date: 09/25/2024