Description
100% Term to June 27, 2025
This is a full-time, 10-month term position in a High School (Grades 7-12).
Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.
Duties and responsibilities may include but are not limited to:
Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
Maintains databases and spreadsheets;
Maintain school webpage;
Manages printing report cards;
Maintains and manages Mayet and school wide equipment and material inventory software;
Answers telephone, redirect calls, and/or take messages and answers general inquires;
Greets and screens visitors and appointments;
Monitors PA system;
Provide library support;
Responsible for student registrations and maintaining student records including timetables;
Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
Other duties as required.
Qualifications:
Completion of secondary education with 1- 2 years of office experience and relevant coursework/training
Proficient in Microsoft Office Word and Excel at an intermediate level
Accurate keyboarding of at least 40 words per minute
Experience with Mayet, Absence Management, and Solar Winds an asset;
Ability to prioritize a large workload and independently complete a variety of secretarial duties;
Ability to work in a fast paced environment and work effectively under pressure to meet deadlines;
Demonstrated problem-solving skills;
Demonstrated ability to effectively contribute to a team environment; and
Ability to maintain a high level of confidentiality
Dedication to anti-racism, equity, and diversity
Proven commitment to Truth and Reconciliation
Proven ability to build collaborated cultures founded on integrity and collective purpose
How to apply:
Click the button "Apply Online" and log into your account. First time users will be required to create a profile to apply.
We thank all interested individuals, however only those selected for an interview will be contacted.
Employment is subject to a clear Child Abuse Registry check and Police Information Check
Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups.
About Winnipeg School Division
WSD is one of Manitoba’s largest employers with over 6,000 full and part time employees in 84 locations including 79 schools (including one virtual school), two administrative buildings, a training centre, a buildings maintenance location and school bus depot and our fleet of almost 100 school buses. Every employee is vital in helping us achieve our purpose, vision, values and principles of learning to support the almost 30,000 students we serve.
Joining Winnipeg School Division means getting the opportunity to work in schools in a variety of communities throughout Winnipeg that are culturally diverse and emphasize the inclusion of all students.
