Document Controller Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

About Us

Since 1967, we have proudly served Ontarios nuclear industry. Aecon Nuclear aims to be the partner-of-choice for key nuclear clients and our dedication to excellence is leading us there. Aecon Nuclear provides a full spectrum of Engineering, Procurement and Construction (EPC) services, in addition to maintenance and manufacturing services tailored to meet the demanding requirements of the nuclear power industry.

What You'll Do Here

• Administer and enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives
• Coordinates document management activities with internal departments and clients
• Ensures quality of all drawings and documents prior to issue (Administrative check), as per established document control procedures
• Maintains and enforces project procedures associated with relevant Document Control / Record Management processes
• Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation
• Process, print and distribute documentation received from client, site and suppliers
• Monitor and update document baseline
• Process and record requests for filing documentation received from third parties, includes all supporting information, administrative and technical records
• Interface with internal and external service providers (e.g., courier, IT) in order to meet project schedules
• Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract
• Ensure the established documentation work processes are implemented, followed and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails
• Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, in order to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information
• Generate statistic and ad hoc reports; conduct system queries on the status of documents
• Assist Engineering and Project Control staff regarding documentation processes and queries
• Flexibility in work hours to accommodate project demands with occasional preapproved overtime

What You Bring To The Team

• College graduate in Business Administration or a minimum of 5 years experience in related field or transferrable skills
• Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat and File Transfer Protocol
• Knowledge of the Records Management System
• Proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS)
• Good understanding of engineering and procurement documentation
• Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules
• Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement
• Self-starter, requiring minimum guidance
• Uses initiative to identify, investigate and solve problems
• Good understanding of the document security requirements through the document processing stages including restrictions and export permits
• Demonstrated capability of working under tight timelines

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.